Account Clerk

Position: Account Clerk
Reports to: Grant Financial Supervisor
Position to be filled: January 27, 2025
Starting Salary: $31,200 annually
Hours: Mon. – Fri., 8:30 a.m. to 4:30 p.m.

Vaccine Policy: All new hires will need to meet COVID and Influenza vaccine requirements or request an exemption and submit a TB Baseline as outlined in the CCBH Vaccination Policy. Direct service employees will need to meet Hepatitis-B vaccine requirements or request an exemption as outlined in the CCBH Vaccination Policy.

Minimum Requirements:

• High school diploma or equivalent.
• Minimum of one year of related experience including Accounts Payable/Accounts Receivable. OR no experience necessary (with an Associate’s degree).
• Ability to efficiently multi-task on a daily basis.
• Proficiency with use of PC hardware & basic software (i.e., Microsoft office), email, and office equipment (i.e., copier, fax, scanner, telephone, etc.). Strong proficiency with Microsoft Excel.
• Good customer service, verbal and written communication skills, and effective presentation skills. Good interpersonal relationship skills including cultural sensitivity & competence.
• Proficiency with use of databases for data querying and reporting.

Responsibilities:

• Prepares and processes routine financial and grant documents for assigned general revenue or special revenue fund accounts. Prepares and provides reports to funders.
• Monitors and reconciles financial transactions of assigned general revenue or special revenue fund accounts. Tracks and reconciles revenue and expenditures on a monthly basis to ensure accuracy in reporting. Tracks allowable/unallowable costs and monitors trending expenditures for future budgeting purposes.
• Provides financial technical assistance to program staff and subcontractors of assigned general revenue or special revenue fund accounts. Completes review of required financial documents received from subgrantees. Conducts site visits for subcontractors where necessary.
• Performs related clerical and data entry duties and general support functions as assigned. Prepares regular deposits and mileage reports. Prepares requisitions and purchase orders and invoices for payment.
• Assists with the establishment of budgets for assigned new and existing programs. Prepares documents related to establishing/revising program budgets for Board approval. Communicates with subgrantees to obtain information where necessary for document completion.
• Performs revenue and expense adjustments related to assigned general revenue and special revenue fund accounts including the adjusting of salaries and benefits related to grants. Maintains salary projections for assigned programs.
• Monitors subgrantee contracts and invoicing to ensure appropriate expenditure of awarded funding, balance account records, and identify gaps in utilization of funds or the adequate reporting of expenditures. Trends and reports balances and any discrepancies to the appropriate program supervisor.
• Prepares and submits fiscal reports per funder and CCBH requirements. Gathers and organizes documents to satisfy public records requests or other reporting obligations.
• Monitors and reconciles time & effort for staff funded all or in part by assigned special revenue funds. Queries internal databases to reconcile and provide reports on time & effort to the appropriate program supervisor and/or funder when requested.
• Performs basic administrative (data entry, filing, etc.) in the absence of the primary administrative support staff member.
• Collaborates with internal and external partners on special projects as assigned.
• Participates in public health emergency activities as needed.
• Performs other duties as assigned.

• Medical (full time employees responsible for 10% of premium)
• Dental (full time employees responsible for 10% of premium)
• Vision
• Public Employee Retirement System (PERS)
• Deferred Compensation
• FSA Health and Dependent Care
• Tuition Reimbursement
• Holidays (14 paid per year)
• Vacation Time (13 paid days per year for new service PERS members*)
• Sick Time (15 paid days per year*)
• Personal Days (up to 3 paid per year)
• Agency paid Life Insurance
• Additional Voluntary Life Insurance
• Voluntary Identity Theft Protection
• Voluntary Critical Illness
• Voluntary Accident Insurance
• Employee Assistance Program
• Free Parking Onsite
• Remote work from home available up to two days per week with approval after the completion of a minimum of 60 days of employment.
• Alternate work schedule or changes in work schedule available after initial training period with approval. Core work hours of 10am to 2pm required of all staff.

*Benefit prorated based on start date.

Salary : $31,200