What are the responsibilities and job description for the Document Control Specialist position at D'Leon Consulting Engineers?

Job Description

D'Leon Consulting Engineers is seeking a Document Control Specialist in Los Angeles, CA.

Responsibilities

Receive, process, scan, record, and distribute project documents. These documents include design and construction submittals, requests for information (RFIs), requests for change (RFCs), deliverables, reports, change notices (CNs), deviation requests (DRs), correspondence, invoices, contract documents, and insurance, etc. Track response status and follow-up with reviewers as appropriate to meet required deadlines. Consolidate review comments and proofread responses prior to submission to Lead Engineer for approval.
Perform data entry into WSP’s ProjectSolve system, Metro’s Unifier system, and

Construction Management Team’s Contract Management Interface / Sharepoint system.

Upload documents for LA Bureau of Engineering (LABOE) review and approval using its

e2020 website.

Establish and maintain document control log (DCL), correspondence log and change notice

CN) log.

Report submittal, RFI and other data trends using Excel for inclusion in monthly reports.

Retrieve and reproduce documents as requested by project team.

Establish and maintain hard copy files and ProjectSolve site files in accordance with

Document Control Procedures.

Assist in the preparation of the monthly progress report, gathering data for all deliverables

issued on a monthly basis for reporting purposes.

Assist in the preparation of Subcontract Agreements and collection of sub-consultant

insurance forms pertaining to document control.

Qualifications

Experience with document control systems, including ProjectSolve and Unifier.

Proficiency in MS Office programs, including Word, Excel and OneDrive.

Demonstrated ability to adapt to changing priorities in a fast-paced environment.

Leadership, communication, and organizational skills.

Previous Metro experience desirable.

Bachelor's Degree preferred and four years of professional experience in document

control, configuration management or engineering or High School diploma or equivalent

with six years of experience.

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Document Control Specialist