Financial Administrator.

Position Details
Position Information

Posting date 09/23/2024

Closing date
Open Until Filled Yes

Position Number 1010915

Position Title Financial Administrator

Department this Position Reports to Arts & Sciences Finance Center

Hiring Range Minimum $67,100

Hiring Range Maximum $83,900

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Schedule
Location of Position
Hanover, NH 03755

Remote Work Eligibility? Hybrid

Is this a term position? No

If yes, length of term in months.
Is this a grant funded position? No

Position Purpose
The Financial Administrator manages daily budgetary and financial accounting tasks, oversees issues related to assigned departments and divisional funding sources, and ensures accurate financial reporting. Reporting directly to the Assistant Director, the Financial Administrator plays a key role in providing comprehensive financial insights, supporting decision-making, and maintaining compliance with financial policies.

Description
Required Qualifications - Education and Yrs Exp Bachelors or equivalent combination of education and experience

Education And Experience
Required Qualifications - Skills, Knowledge and Abilities

• Bachelor’s degree in Finance, Accounting, or a related discipline.
• 4 years of hands-on experience in finance or accounting roles, with a focus on financial reporting and analysis.
• Proficiency with Oracle systems and financial data management software.
• Advanced analytical and problem-solving skills, with a keen attention to detail and data accuracy.
• Proven proficiency in financial reporting, data analysis, and interpretation, including experience with budgeting and variance analysis.
• Exceptional communication and collaboration skills, with the ability to work effectively in a team environment and provide actionable insights.
• Skilled in using financial software and reporting tools, including experience with dashboard creation and data automation.
  
  
  

Preferred Qualifications
Department Contact for Recruitment Inquiries Maria Anderson

Department Contact Phone Number Maria.D.Anderson@dartmouth.edu

Department Contact for Cover Letter and Title Maria Anderson, Chief Finance and Operation Officer

Department Contact's Phone Number Maria.D.Anderson@dartmouth.edu

Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link https://searchjobs.dartmouth.edu/postings/75823

Key Accountabilities

Description
Financial Analysis & Reporting

• Prepare and review detailed financial reports, offering insights to support the Assistant Director in strategic planning.
• Investigate General Ledger (GL) variances and conduct preliminary analyses to identify discrepancies and ensure data integrity.
• Perform monthly and quarterly reviews of departmental and divisional accounts, explaining variances between actuals and projections.
• Prepare and review monthly and quarterly reconciliations for assigned accounts, promptly correcting discrepancies to maintain financial accuracy.
• Assist with year-end analyses to ensure the accuracy and integrity of financial data, supporting a seamless fiscal close process.
• Support the preparation and review of journal entries to ensure compliance with accounting standards and accurate financial reporting.
  
  
  

Percentage Of Time 40%

Description
Data Management & Reporting

• Develop and manage financial dashboards and analytical tools to facilitate data-driven decision-making for departments and leadership.
• Automate reporting processes to enhance efficiency and reduce manual effort, eliminating redundant reporting practices to streamline workflows.
• Prepare customized reports for the Assistant Director, including reports on Full-Time Equivalents (FTEs), overtime, and temporary staffing to aid in operational planning.
• Create reports to help faculty and Arts & Sciences leadership track expenditures against funding sources, providing clear financial insights and facilitating informed budgeting.
  
  
  

Percentage Of Time 30%

Description
Support & Collaboration

• Respond to policy and process inquiries from the Procurement team, providing accurate and timely information.
• Collaborate with the Advancement Office to record and process gifts, ensuring proper documentation and tracking for financial accuracy.
• Conduct mail merges for faculty award communications, ensuring accuracy and proper record-keeping for recognition processes.
• Provide data and analytical support to leadership, aiding strategic decision-making across departments.
• Work with other departments to deliver financial insights and support for strategic initiatives, fostering a collaborative approach to financial planning.
  
  
  

Percentage Of Time 20%

Description
Compliance & Risk Management

• Ensure strict compliance with local and federal financial regulations, maintaining current knowledge of relevant laws, policies, and standards.
• Facilitate internal audits by providing necessary documentation and insights, ensuring thorough adherence to financial policies and procedures.
• Identify potential financial risks proactively and implement effective strategies to manage and mitigate them, safeguarding organizational assets.
  
  
  

Percentage Of Time 10%

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned