TESTING COORDINATOR

Beginning ASAP

Pay Grade 62-64, depending upon qualifications and experience

Letter of Interest and Resume to:

Michael Pruitt, Director of Accountability and Student Information

pruittm@davie.k12.nc.us

DCS TESTING COORDINATOR

General Statement of Job

12 Month Classified Position

The Testing Coordinator performs a variety of professional, supervisory, technical, and administrative tasks in order to coordinate and supervise the administration of local, state, and national standardized testing of students in the school system. This will include training the principal or principal’s designee to serve as the school testing coordinator prior to each assessment, assisting school staff with preparation for test administrations, and facilitating the distribution of scores for local, state and national standardized tests, as applicable. In conjunction with the Director of Accountability and Student Information, the Testing Coordinator ensures compliance with state and local accountability policy and consultation regarding the interpretation of test results in order to improve student achievement. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs. While instructions are given and most tasks are routine and repetitive in nature, the employee seeks guidance for unusual situations when general knowledge of operations does not allow application of judgment. Reports to the Director of Accountability and Student Information.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Job Functions

Receives assessment information from NC Department of Public Instruction and disseminates to schools; works with various support staff throughout the system to assist schools in preparing for local assessments

Facilitates meetings, training and support for school level testing coordinators, school administrators and district staff; works with the Director of Accountability and Student Information to ensure program compliance with all state Accountability policies.

Coordinates all testing and test-related activities that are part of the local or state testing program; monitors and supports implementation at the school level; consults with Technology staff on computer hardware and software issues and concerns.

Manages various testing software and processes, including the online test management system, the downloading and processing of files, the creation and distribution of reports, and the auditing of data to ensure accuracy.

Orders and maintains strict control of test materials; reviews, researches and corrects errors in testing files; ensures clean data by employing ongoing maintenance procedures to compare various data sources and resolve discrepancies.

Cross-trains in student information software and processes; monitors the documentation and analysis needed for the Cohort Graduation Rate.

Maintains fiscal operation of Accountability and Student Information Department, including processing of travel reporting as well as budget spending and maintenance of records.

Drafts correspondence for the Director of Accountability and Student Information; composes correspondence to schools, administrators and other groups; responds to requests for school and district assessment results.

Attends seminars, conferences, workshops, classes, lectures, etc. as appropriate, to enhance and maintain knowledge of trends and developments in the field of testing.

Performs other related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Comprehensive knowledge of the operations and procedures of schools, along with the ability to reason, make judgments, troubleshoot, and correct errors
• Ability to operate a computer, navigate and use file structures, multi-line phone systems and other common office equipment
• Considerable knowledge of computer related operations, including advanced skills in word processing, spreadsheets, file maintenance, and various operating systems; competency in keyboarding with a high degree of accuracy at a moderate rate of speed
• Ability to learn specialized testing software and management systems, and then train others on those systems
• Ability to calculate and analyze data and produce data reports
• Organization and administration skills
• Ability to transcribe information and to prepare standardized forms, letters, and reports from that information
• Ability to sort and distribute documents, maintain complete and accurate records, and create reports
• Ability to understand and follow oral and written instructions
• Ability to communicate effectively both orally and in writing and with a variety of stakeholders, including staff, parents/guardians, and students, while following strict confidentiality requirements
• Ability to establish and maintain effective working relationships as necessitated by work assignments
• Ability to work effectively as a member of a high-functioning team

MINIMUM TRAINING AND EXPERIENCE

Associate’s degree and 2 years of experience in a school related job required; Bachelor’s degree in a relevant field and 2 years of experience in a school related job preferred. Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be able to use a variety of automated office equipment such as computers, copiers, calculators, etc. Must be able to exert up to 35 pounds of force occasionally and a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Due to the amount of time spent standing and/or walking, physical requirements are consistent with those for Light Work.

Conceptual Awareness: Requires the ability to observe, compare, and contrast various people, data, or items.

Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments and/or directions from colleagues or supervisors.

Language Ability: Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc. Requires the ability to prepare correspondence, simple reports, forms, etc. using prescribed format.

Intelligence: Requires the ability to rationalize and solve problems with a variety of variables, aligned with policies, procedures, and professional expectations; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals; and to apply the theories of algebra.

Motor Coordination & Dexterity: Requires the ability to coordinate hands and eyes rapidly and accurately. Requires the ability to handle a variety of office machines, etc. Must have minimal levels of eye/hand/foot coordination.

Visual and Spatial Aptitude: Requires visual acuity to complete essential duties, including the ability to conceptualize visual representations, size, shape, and color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.

Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via telephone.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.