What are the responsibilities and job description for the Records Analyst position at Davis Wright Tremaine LLP?
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Records Analyst to join our team in our Portland office.
The primary responsibilities for the Records Analyst position is to provide services, support and maintenance of firm and client records throughout the records lifecycle. As part of the firm’s Information Governance department, primary responsibilities consist of preparing and printing folder labels, pulling and delivering files, and preparing files for off-site storage. This position will be required to come into the office 5 days per week, from 8:30 am – 5 pm.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
- Create folder records in the firm’s records management system following all quality check guidelines; includes preparing and printing labels, affixing labels to folders, and circulating and delivering new folders and/or labels to the requestor
- Pull files from shelves and boxes, including checking out and hand delivering
- Order boxes from off-site storage
- Check in, reshelve or rebox folders
- Maintain Records Center including, but not limited to, misfiles, shifting and archiving
- Manage and assist legal and administrative staff with file archiving and sending files to off-site storage as needed
- Ensure accurate inventory for all shelved and archived folders
- Perform periodic electronic scan to update the circulation history in the records management system
- Provide basic document interfiling support
- Provide shredding support and services, including ensuring consoles are serviced regularly (or as requested), preparing materials for shredding vendor pickups and other shredding-related services
- Coordinate with off-site storage facility to order and review files for disposition; track and maintain disposition documentation
- Gather and perform review of files leaving the firm
- Validate inventory of inbound files and assist with entry to the records management system
- Assist with other administrative tasks; perform other records job responsibilities as assigned and needed
Join us if you have:
- 2 years’ experience office experience; experience in a professional services firm a plus
- Basic knowledge of legal records retention policies and practices
- Demonstrated ability to use records management software or ability to learn quickly
- High School graduate or GED equivalent required; college degree preferred
- Knowledge of Microsoft Office software and experience working with various records preferred
- Ability to handle moderately stressful situations in a calm, composed manner
- Attention to detail and quality control
- Customer service, analysis, troubleshooting, problem-solving and follow-up skills
- Time management skills
- Communication skills, both verbal and written, within all levels of a professional services organization, including interpersonal skills
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with eight offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Diversity, equity, and inclusion (DEI) are part of the fabric of Davis Wright Tremaine—central to who we are and what we do. Our vision is to foster a culture where all talented individuals—including those from traditionally underrepresented populations—can have, and can see, a path to success. We are committed to fostering DEI because it makes our firm better, in every way. At DWT, every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please contact ginakette@dwt.com.
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