Bookkeeper

POSITION TITLE: Bookkeeper

REPORTS TO: Sr. Staff Accountant (directly) and Executive Director (indirectly)

Assists the Sr. Staff Accountant and Executive Director in the implementation of the annual budget. Assists the Sr. Staff Accountant in accounts payable, accounts receivable, payroll, and contract compliance on all agency grant contracts.

RELATIONSHIPS: Interrelates with all agency staff. May interrelate with Administrative Volunteers and/or Interns. May interrelate with the Board Treasurer.

PRIMARY FUNCTIONS:

• Pay bills and record income and expenditures in a timely fashion.
• Support the Sr. Staff Accountant in collecting payroll data. Calculates and runs bi-weekly payroll, creates ACH deposits, and prepares payroll tax reporting.
• Maintain petty cash records and gift card inventory.
• Prepare monthly reimbursement requests and annual reports for submission to funding agencies in a timely fashion.
• Assist in maintenance of administrative and financial files.
• Assist Sr. Staff Accountant in preparing the agency annual operating budget and individual grant budgets.
• May assist in the fiscal portion of funding proposals and subsequent assurance that funds are spent according to outcomes expected by the funder.
• May work with the Finance Committee of the Board of Directors and the Board Treasurer.
• Assist in maintenance of computer operations and off-site back-up of information with IT vendor.
• Respond to all funder and ED requests promptly.
• Handle crisis situations within the agency in a calm and efficient manner.
• Assist in preparing annual audit work papers for the agency’s CPA firm.
• Acts as the back-up designated Risk Management Coordinator.
• Acts as the back-up Data Security Officer for the organization.

SECONDARY FUNCTIONS:

• Other duties as assigned by the Sr. Staff Accountant or Executive Director.

PROHIBITED FUNCTIONS:

• Does not provide any direct participant services.
• Does not respond to requests from the media.

QUALIFICATIONS AND SKILLS:

• High School Diploma or equivalent required.
• Minimum of two (2) years of experience in a responsible position involving accounting, finance, and/or administration/contract management preferred.
• Able to interact in a professional manner with other staff members, agencies, funders, and vendors.
• Must be computer literate in Microsoft Office Suite.
• Must be willing and able to become literate in QuickBooks if not an existing skill.
• Must pass Level II background screening.
• Must possess valid Florida driver’s license.
• Must be able to work with a culturally diverse community with sensitivity and professionalism.
• Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands. The employee is occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10lbs.

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• Monday to Friday

Application Question(s):

• What is the maximum level of education you have obtained?

Experience:

• Accounting/Finance: 2 years (Required)

Ability to Relocate:

• Spring Hill, FL 34609: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $19