Childcare Billing Specialist

Job Title: Childcare Billing Specialist

Hours: 25-30

FLSA Status: Part time - Hourly

Pay Rate: $15-$17.50

Reports to: Chief Financial Officer

Revision Date:3/18/2024

Primary Function/Department: Administration

POSITION SUMMARY:

This position supports the work of the YMCA, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Childcare Billing Specialist at the Decatur Family YMCA intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined while also serving as a liaison between the staff and the executive staff on all financial and business transactions. The Childcare Billing Specialist also ensures the childcare facility follows all business office practices and procedures.

The optimal candidate for the Childcare Billing Specialist is detail-oriented, organized, able to work independently, cause-driven, energetic, and a dependable team player. The role will be responsible for a variety of tasks involving the processing of childcare program registrations, billing, and payment processing. Duties include but are not limited to program set-up in our front-end operating system (DAXKO), processing program registrations, maintaining accurate system information, resolving outstanding account balances, and submitting and processing third party payment information.

This position is specific to the billing of childcare. Candidates with specific experience related to childcare billing and state funding related to childcare are encouraged to apply.

OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

· Set-up program registration in our operating system (DAXKO), including registrant information, applying subsidy details and processing payment information.

· Create and distribute childcare office reports to staff as requested and provide weekly financial updates.

· Process daily transactions.

· Ensure food service records are up to date and that monthly reports are submitted for reimbursement.

· Maintain updated records in our operating system pertaining to program participants.

· Manage all third-party pay activity, including monthly payment submission and processing of account receivable including but not limited to CCRS and DCFS.

· Review and process any returned payment information.

· Maintain regular, clear, and concise communication within area of responsibility to direct supervisor and across team lines, as well as with families and third party providers.

· Maintain an ability to work across team lines and assist other teams as necessary.

QUALIFICATIONS:

• Two or more years related business administration, childcare billing, or office administration experience preferred.
• Understanding of basic accounting concepts and applications including cash reconciliation, accounts receivable, and accounts payable.
• Excellent critical thinking, communication, and organization competencies with strong attention to detail. Proactive problem-solving skills.
• Strong computer skills, including proficiency in Microsoft (Excel, PowerPoint, etc.). Proficiency in the Y’s operating software will be a priority of this role.
• Team player, with superb interpersonal skills and an ability to work with the public in a positive and friendly manner.
• Ability to demonstrate sound judgment, independent thinking skills, and work independently as well as with a team.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach and must be able to move around the work environment.

The employee must occasionally lift and/or move up to 20 pounds.

Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

Details:

• Part-time; Non-Exempt, scheduled 25-30 hours per week.
• Starting Hourly Pay Range: $15 - $17.50 per hour, based on experience.
• Qualifying benefits available include: 403B, Employee Membership

Job Type: Part-time

Pay: $15.00 - $17.50 per hour

Expected hours: 25 – 30 per week

Benefits:

• Employee discount
• Retirement plan

Experience level:

• 2 years

Schedule:

• Monday to Friday

Work Location: In person

Salary : $15 - $18