Permits Administrator - Indianapolis, Indiana

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

If you are interested in a long and rewarding career working with high-profile clients on some of the most challenging projects in the world, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.

We are looking for a driven and detail-oriented Permits Administrator to support the processes required to secure legal permissions, approvals, and Right-of-Way (ROW) access for complex, multi-jurisdictional construction projects. In this role, the Permits Administrator will assist in coordinating permitting and entitlement efforts across assigned programs and work closely with internal teams, including Project Management, Project Controls, Legal, and Government Affairs, to support compliance and timely execution.

This role involves supporting the preparation, submission, and tracking of permit and ROW documentation, engaging with regulatory agencies, and maintaining accurate records to ensure the smooth flow of permitting processes across multiple jurisdictions.

RESPONSIBILITIES

• Research and interpret local, state, and federal permit requirements for construction and infrastructure projects.
• Support the development and execution of permitting strategies for individual projects and regional efforts.
• Prepare, review, and submit complete and accurate permit applications in accordance with project timelines and regulatory requirements.
• Communicate with regulatory agencies to track submissions, address questions, and support the resolution of issues related to permitting.
• Monitor and report the status of permit and entitlement applications to internal teams, identifying any potential delays.
• Ensure compliance with applicable laws, codes, zoning ordinances, and environmental regulations.
• Assist in identifying land parcels or properties requiring ROW access and help coordinate acquisition efforts.
• Prepare supporting documentation and assist in coordinating ROW agreements with property owners and external parties.
• Coordinate with surveyors, engineers, and project teams to clarify ROW boundaries and permitting details.
• Maintain detailed and organized records of permits, ROW agreements, and communications with agencies and stakeholders.
• Serve as a liaison between project teams and permitting/utility authorities to facilitate information flow and ensure alignment.
• Provide regular updates to internal stakeholders on the progress of permit submissions and ROW approvals.
• Help resolve permitting or ROW-related administrative issues in a timely and professional manner.
• Ensure all permitting activities are conducted in accordance with safety, environmental, and zoning regulations.
• Assist in preparing reports and documentation for project audits, status updates, and compliance reviews.
  
  

QUALIFICATIONS

Required qualifications:

• 8 years of experience in permitting, entitlement, or ROW coordination within AEC (Architecture, Engineering, and Construction) or infrastructure sectors
• Strong knowledge of Microsoft Office products is essential
• Proficient in preparing documentation and tracking permitting processes
• Strong attention to detail and understanding of legal and regulatory compliance requirements
• Excellent organizational, communication, and time management skills
• Demonstrated ability to work collaboratively with multidisciplinary teams in a fast-paced environment
  
  

Preferred qualifications:

• Bachelor's degree or equivalent in a related field
• Prior experience in hyperscale data center projects
• Background in Urban Planning
• Background in Land Use Law
  
  

POSITION DETAILS

• Location (On-site): Indianapolis, Indiana
• Position: Permits Administrator
• Salary: Salary-based full-time regular hours
• Current work permit required. This position does not offer sponsorship for employment (e.g., H-1B visa sponsorship or transfer not offered)
  
  

PRODUCTIVITY TOOLS

• Microsoft Office
• Microsoft 365
  
  

Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.