What are the responsibilities and job description for the Full Time Secretary, High School Guidance position at Dedham High School?
Dedham High School has an immediate opening for a Full Time Secretary:
Job Title: High School Guidance Department Secretary
Responsible to: High School Principal
Evaluated by: High School Principal
Work Year: Full Year
Primary Functions: Assist high school guidance counselors and ensure the efficient and high-quality running of the guidance department office by:
- overseeing the planning, organization, and operation of the office
- maintaining efficient systems and processes
- interacting with school and district staff, students, and parents
Qualifications
- Ability to speak Spanish preferred
- High School diploma or equivalent; Associate’s Degree or higher preferred
- One (1) year of general office experience
- Strong computer skills - proficient in Microsoft Office (Word, Excel. PowerPoint, Publisher, Outlook); Google Suite, PowerSchool (or other student information system), MUNIS experience a plus
- Strong human relation skills - position will involve consistent contact and interaction with administrators, co-workers, parents, and community members
- Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously
- Able to carry out procedures involving multiple components and people
- Able to operate computers, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill
- Highly accurate with numbers
- Excellent attention to details
- Flexible, punctual, and comfortable working in a fast-paced environment
- Experience working in a school setting is preferred
Essential Job Functions
- Maintain efficient office procedures and a system for keeping track of requested actions and reports
- Perform general secretarial tasks including, but not limited to, producing letters, reports, memorandums, etc., photocopying, filing, distribution of mail, etc.
- Answer telephone calls and record messages
- Monitor all aspects of guidance service for student population, including but not limited to schedules, and scheduling appointments for guidance counselors, and scheduling parent meetings
- Communicate in a positive and effective manner with staff, students, parents, and/or visitors
- Responsible for the registration and transfer of students at the high school level
- Manages the scholarship coordination efforts between the sponsors and the Scholarship Committee.
- Performs other duties as assigned