What are the responsibilities and job description for the Administrative Assistant position at Default MnTC Brand?
Minnesota Adult & Teen Challenge, a leader in offering treatment programs to those battling addiction, is seeking a dynamic individual to fill our opening for an Administrative Assistant.
If you want to be a part of a Top Workplace that is rated as having the “Most Meaningful Work” amongst Minnesota large employers, we would welcome the opportunity to meet you!
Mn Adult & Teen Challenge is seeking an Administrative Assistant to join our team in helping transform lives. When you work for MnTC, you're a part of culture recognized for work life balance, supportive managers and employee appreciation!
"At MnTC, I'm a part of a family team; I get to make a difference in the lives of others, and I feel valued & appreciated." - current employee who's been with the organization for over 24 years
Job Summary
The administrative assistant provides support to the treatment director on a daily basis. They also serve as the first point of contact for people who are calling or stopping by the building during the business week.
Essential Job Duties/Responsibilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Management may modify, change or add to the duties of this job description at any time without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions include the following:
- Prepares reports, spreadsheets, PowerPoints, training materials and other documents
- Communicates important information in a detailed, organized and professional manner
- Ensures meeting spaces are neat and equipped with needed technology and materials
- Schedules client appointments for the mental health team
- Provides information and applications to prospective therapy dog handlers
- Sees that handlers are taking care of the therapy dog’s feeding, exercise and grooming needs
- Manages and trains the client dog handler group under the guidance of the treatment director
- Reports supply, grooming and veterinary care needs to the office manager
- Answers and directs incoming phone calls
- Monitors the front door and assists visitors to the building in accordance with set procedures
- Organizes incoming mail/packages daily and distributes staff mail
- Copies, scans, faxes and does data entry
- Inventories office supplies and notifies office manager of needed items
- Maintains an orderly lobby and copy room
Personnel Supervised:
- None
Required Skills & Experience (Minimum Qualifications):
- Two or more years of administrative assistant experience preferred
- Friendly and welcoming with the ability to maintain strong boundaries and be assertive
- Ability to communicate effectively with all types of people
- Proficient in typing, documentation preparation, computers and Microsoft Office applications
- Ability to handle frequent interruptions and multiple concurrent tasks
- Possess sound judgment, critical thinking skills and the ability to apply set procedures to a variety of situations in order to make sound decisions
- Detail-oriented, organized, self-directed and able to anticipate needs
- Ability to successfully complete background check process
- Ability to model a lifestyle that is in compliance with MnTC’s Code of Conduct
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Must be able to remain in a stationary position 7-8 hours per day
- Must be able to spend 7-8 hours on phones and computers per day
- Frequently moves boxes weighing up to 50 pounds for short distances
- Work environment can be noisy, cool or warm at various times during the day and year
