Temporary Executive Assistant

Salary: $25.00 /hrJob OverviewA position within the Administration Department reporting directly to the Chief Executive Officer, the Executive Assistant is responsible for managing and executing a broad range of administrative tasks, including but not limited to coordinating meetings, managing correspondence, arranging travel, and serving as a liaison for the Board of Directors. This role requires exceptional organizational skills, a high level of discretion, an ability to analyze and anticipate needs and issues, and strong communication capabilities.Duties and Responsibilities include, but are not limited to, the following:Manages the CEOs calendar, schedules appointments, and coordinates meetings in a timely and efficient manner. Briefs the CEO daily and as needed on schedule, needs, and outstanding items, requests, and correspondence. Prioritizes items and tasks and brings urgent matters to the CEOs attention quickly. Tracks the CEOs initiatives and priorities and works with the CEO to ensure continued progress and adherence to the annual work plan. Ensures the CEO reviews contracts, purchase orders, and other requests and administrative needs in a timely manner.Acts as the primary point of contact for the CEO. Manages correspondence, including sending and promptly responding to emails, chat messages, and phone calls. Assists with the preparation and drafting of communications to the Board. Assists with writing and editing correspondence, such as emails, memorandums, and other forms of communication intended for both internal and external stakeholders.Assists in the preparation of meeting agendas, materials, and follow-up actions.Coordinates and oversees completion of special projects and initiatives, as assigned by the CEO.Attends meetings, takes notes for follow up action, and helps ensure meetings run smoothly.Prepares and edits reports, presentations, spreadsheets, and other documents. Ensures the documents are properly filed, distributed, and stored.Seeks and coordinates opportunities for the CEO to participate in activities that strengthen the Districts standing. Accompanies the CEO during events and activities, providing logistical support.Assists with researching issues related to policies, procedures, industry trends, and other matters as assigned.Demonstrates discretion and handles sensitive information with the highest levels of confidentiality and professionalism.Submits and manages catering requests and event work orders for meetings and special events.Completes other duties as assigned.QualificationsThreeor moreyears experience supporting an executive or senior leadership teamExceptional writing, editing, and proofreading skillsExcellent organization and time-management skillsDemonstrated ability to multitask and pay attention to detailsExperience handlinghighly sensitiveand confidential informationExcellent computer skills, including Microsoft 365 products and Microsoft TeamsDemonstrated resourcefulness and creative problem-solving skillsWorking ConditionsTemporary,full-timeMonday through Friday workschedulethrough May.Duringthe San Diego CountyFair, the work schedule shifts to Wednesday through Sunday, and eveninghours may berequired.Workis primarily performedin a standard officeenvironmentwith artificial lightand climatecontrol.While performing this job, the employee isfrequentlyrequired to sit, talk, andhear.The employeeis occasionally required towalk, use hands and fingers tooperatestandard office equipment,pushand pull file drawers, and move bank boxes up to 25 pounds.At times, work activities can involve walking and standing on foot forlong periods.Work activities also require the employee to read, write, and speak English at a levelrequiredfor successful job performance.

Salary : $25