What are the responsibilities and job description for the Office Manager position at Del Monte Fresh Produce Company NA Inc?
Job Description
Job Description
Purpose of Position:
Manage and oversee the general administrative and accounting functions for the facility. In this role, will manage and train the administrative staff, ensure that company policies and procedures are implemented and maintained, and responsible for the operations of the office and communicate any issues to upper management.
Accountabilities:
- Conduct new hire orientation, schedule drug and alcohol testing, and process paperwork and communicate with Corporate on personnel issues.
- Ensure that Department of Transportation (DOT) files are in compliance, annual Motor Vehicle Record (MVR) checks, license renewals, certifications and reviews are current. Conduct safety meetings and training classes for drivers.
- Oversee training of staff for Accounts Payables and Receivables process.
- Responsible for reviewing invoices for accuracy and processing of the incentive/rebate records for payment.
- Responsible for time and attendance record keeping for all employees at the location.
- Oversee the security of the building, trash removal, utilities, phone systems and purchasing of office supplies.
- Report and investigate accidents and forward information to the insurance carrier and Corporate. Schedule drug testing for all new hires. Maintain vehicle accident registers
- Responsible for administering the agreements for the purchasing or leasing and maintenance of company vehicles, office and warehouse equipment.
- Maintain petty cash, distribute monies, maintain receipts, and submit reports to Corporate for reimbursement. Record and maintain the transaction record.
- Schedule certification classes, conduct safety meetings, distribute information, and handle record keeping ensuring that all Occupational Safety and Health Administration (OSHA) requirements are met.
- Ensure integrity of inventory counts.
- Communicate with the Information Technology department to ensure that systems are fully operational.
- Oversee cash reconciliation and ensure that deposits are accurate and completed on a timely basis.
- Provide monthly reports to Regional Finance Group and Human Resource as required.
- Special projects as assigned.
Minimum Skills Required:
- 5 years Office Management experience with at least 2 direct reports.
- 4 year College Degree or equivalent experience.
- 2 years experience with DOT and OSHA compliance.
- Excellent communication skills.
- Computer knowledge of Microsoft Office Programs.
**Please note: This position does not qualify for relocation expenses. ***
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DEL MONTE FRESH PRODUCE IS AN EEO/AA/V/H
Location/Region: Whitsett, NC
