Office Administrator

Overview:

We are seeking an organized, outgoing and proactive Office Manager & Executive Assistant to provide essential support to our CRO/CEO/VP Customer Success at our Los Altos, CA office. The ideal candidate excels in dynamic, fast-paced environments and adapts swiftly to changing circumstances. This role demands exceptional attention to detail, outstanding communication skills, and a keen ability to prioritize executive needs.

Key Responsibilities:

• Efficiently manage our co-founders (CEO/CRO/VP Customer Success) to optimize their time and productivity.
• Arrange travel, prepare meeting materials, and track follow-up actions
• Be “the face of Descope” at our Los Altos, CA office.
• Maintain office needs such as supplies, groceries, mailing/shipping needs/cleaning services.
• Manage organization of office conference rooms and common/kitchen areas.
• Organize and coordinate various events such as board meetings, offsite retreats, and team kickoffs (in Los Altos and elsewhere).
• Foster positive relationships and work collaboratively with internal and external stakeholders.
• Handle sensitive and confidential information with discretion and professionalism.
• Operate both independently and as part of a team, with the flexibility to adapt to shifting priorities.
• Process and approve expense reports and reimbursements.
• Allocate 5-10% of time to personal assistant duties, including managing personal meetings and travel for the team
• Occasional travel to support company-wide events is required.
• Creatively ‘ghost’ writer in LinkedIn and other social media.

Qualifications

• 1-2 years of experience in a high-growth technology company, private equity or consulting firm. Experience supporting C-level Executives.
• Superb attention to detail, organizational skills, and the ability to multitask, prioritize, and deliver in a fast-paced, dynamic environment.
• Exemplary planning, forward thinking and time management skills.
• Proficient in using Office apps as well as ChatGPT.
• Flexible work hours to support execs when traveling, or to accommodate different time zones.
• Excellent written and verbal communication skills.
• Excited to work in a great work environment and culture.