2025 Seasonal Administrative Assistant - Nobu - Indian Wells

POSITION OVERVIEW

Desert Champions is hiring a Seasonal Administrative Assistant for NOBU - Indian Wells.

The candidate will provide administrative support during the BNP Paribas Open tournament. This position will assist with the administrative needs of the restaurant, maintaining schedules, tips records, employee breaks, and reconciling daily reports and revenue during the tournament.

Must be available to work during the 2025 BNP Paribas Open Season

• Must be available at least 3 shifts, per week, through February
• Must adhere to an agreed upon, open availability from February 24, 2025, through March 16, 2025
• Position may be extended through May 2025

ESSENTIAL DUTIES AND RESPONSIBILITIE

• Point of contact for staff sign in/sign out *
• Maintain accurate schedules and enforce mandatory breaks *
• Approve daily sign in sheets and consolidate all schedule information to be accurate and ready for payroll *
• Reconcile sign in sheets with tip sheets for payroll *
• Verify, report, adjust, and track all employee tips throughout the tournament *
• Handle uniform disbursement and manage inventory of company provided items for staff *
• Assist the GM/Office Manager with sales reports and daily documentation for revenue reports *
• Reconcile daily cash with revenue reports and verify daily deposits *
• Assist the GM/Office Manager company policy compliance *
• Assist with UPS and incoming/outgoing mail or returns *
• Maintain consistent communication with GM, AGM, Office Manager and HR regarding personnel information *
• Other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION & EXPERIENCE

• Experience in an administrative or office setting
• Bachelor’s Degree or Some college preferred

KNOWLEDGE, SKILLS & OTHER ABILITIES

• General understanding of accounting formulas
• Ability to organize numerical data
• Strong leadership ability and interpersonal relationship skills
• Attention to detail, organization, and customer service
• Knowledge of food, beverage, and hospitality industries
• Positive, energetic, punctual, and reliable
• Calm under pressure: must have the ability to problem solve, trouble shoot, effectively prioritize work and assignments, and accurately meet deadlines
• Maintain a positive, upbeat manner, promote, and exemplify Company values and represent departmental objectives and interests to internal and external customers

LANGUAGE ABILITY

• Must be able to read, write, understand, and speak English
• Ability to speak effectively with guests, sponsors, VIP customers, and employees of the organization

REASONING ABILITY

• Ability to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations

MATH ABILITY

• Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Ability to apply concepts of basic math, algebra, and accounting
• Ability to understand and manipulate spreadsheets
• Strong counting and calculating of percentages, addition, subtraction, multiplication, and division

COMPUTER SKILLS

• Intermediate to advanced experience with Microsoft Excel
• Comfortable with hospitality and sales technology platforms
• Experience working with Micros Symphony and/or Open table a plus

EQIUIPMENT

• Computer
• Telephone
• Copier/Fax
• Time Clock

CONFIDENTIAL INFORMATION

While performing the duties of this job, the employee will have access to confidential information about players, guests, VIP’s, sponsors, and other individuals. Employees are responsible for safeguarding the confidential information obtained during employment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, stoop, kneel, crouch or crawl, see, and talk or hear. The employee is frequently required to use hands, reach with hands and arms, and climb or balance. The employee is occasionally required to sit. The employee must occasionally lift 20 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The hours of work for this position are Sunday – Saturday and will include nights, weekends, and holidays. During events or special projects, you may be required to work extended work hours.

While performing the duties of this job, the employee is regularly exposed to indoor and outdoor weather conditions. The employee is occasionally exposed to hot, wet, or humid conditions. The noise level in the work environment is usually loud.

EOE