Accounting Coordinator

design LAB is a fast-growing, fast-paced product design firm with a focus on pet products and theme park merchandise. Our primary office is in West Nashville with a second location in Los Angeles. We are looking for team members who are driven and excited to learn with a positive attitude.

The company offers competitive compensation based on experience. Employee coverages for medical, dental, and vision are 100% paid by the company, plus a company contribution toward 401K. Our office is dog-friendly for well-behaved, house-broken dogs.

About the Position

As the Accounting Coordinator, the candidate will be responsible for various deliverables to support the accounting and finance functions of the company. This role is responsible for general accounting tasks and duties including, but not limited to, receivables, cash application, invoice disputes, reconciliations, and other general administrative maintenance associated with the company’s accounting functions. This member is an integral part of our team and the face of our accounting function. A key attribute that will make the coordinator successful is the capacity to foster and develop relationships with various customers, factories, and other key stakeholders, ensuring exceptional customer service and the successful flow of the accounting function.

As a member of our administrative team, they will be comfortable in a high-profile role that demands clear communication skills.

Essential Duties & Responsibilities:

Responsibility will be placed on processing the full-cycle accounts receivable for multiple companies. This includes the following:

• Enter, post, and reconcile batches.
• Complete invoicing process for domestic and international customers.
• Prepare, review, and analyze monthly AR aging reports for accuracy and timely payment.
• Maintain a cash receipts journal.
• Balance financial information in several ledgers while reconciling bank accounts.
• Reconcile sub-ledger to G/L.
• Research and contact customers to help resolve payment/invoice issues, credit/discounts taken, and account discrepancies.
• Enter vendor invoices, ensure timely bill payments, follow up on vendor payment inquiries.
• Handles payments and compiles segments of monthly closings and annual reports in compliance with GAAP.
• Verify documents and codes are correct on company materials.
• Provide information as requested to shippers, customers, the sales/marketing department, and other stakeholders.

Other specific duties include:

• Ensure that all payment documentation is legible, complete, accurate, and valid.
• Assists the management team for client accounts, including managing aging buckets.
• Works directly with vendor websites and portals, updating all critical data points as needed.
• Maintains office filing system.
• Serving as an additional resource for all areas throughout design LAB, Inc.; complete ad hoc analysis and reports, as well as provide financial/operational support as requested.
• Performs general accounting-related tasks as assigned.

Requirements:

• At minimum 3-5 years of relevant AP/AR experience and office background
• Experience using accounting software
• Experience using inventory software or similar enterprise software experience
• Must have at least an intermediate level skill in Microsoft Office Suite (with a strong emphasis on Excel and database skills)
• Knowledge of Generally Accepted Accounting Principles (GAAP) and accounting policy
• Detail-oriented, efficient and self-motivated
• Excellent communication and critical thinking skills
• Familiarity with P&L
• Solid mathematical skills and ability to problem-solve
• Ability to learn quickly and adapt to change while maintaining confidentiality

Essential Duties & Responsibilities:

• Must have reliable transportation

Nice to have:

• Quickbooks
• Fishbowl