Accounts Receivable Clerk

Company Overview

Diamond Assets helps schools, businesses, and governments create sustainable plans that ensure equitable access to technology. Focused on transparent, reliable, and knowledgeable service, our team helps customers plan, get the most value for their current Apple devices, and feel secure that their devices have been responsibly upcycled or recycled.

Position Summary

The accounts receivable clerk will assist in the day-to-day responsibilities of the corporate accounting and sales department. The ideal candidate will be detailed oriented and organized. They should have the ability to work independently as well as in a team and have good communication and time management skills. This position reports to the Chief Financial Officer.

Job Description

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Reconciles staged orders to sales orders in financial system to ensure accuracy.
• Creates invoices according to company practices; submits invoices to customers.
• Communicates with sales, shipping and warehouse staff to ensure necessary invoices processes are complete in a timely manner according to company policy in order for orders to ship accurately.
• Distributes credit memos to customers once complete.
• Responds to customer inquiries and information requests in a professional manner.
• Ensures all necessary customer information has been received according to company policy.
• Identifies delinquent accounts by reviewing files and drafts correspondence for past-due accounts
• Creates reports regarding the current status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts with the assistance of the CFO and other staff.
• Collaborates with the CFO to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Maintain supporting documentation of all historical receivable activities
• Relays changes of information to appropriate employees.
• Taking on additional tasks or special projects to learn more about accounting and office operations
• Assists CFO and Accounting Manager with financial statement close, annual and other additional tasks as needed.

Education/Skills/Expertise:

• Understanding of basic bookkeeping and accounting functions, degree in accounting related field is a plus.
• Basic proficiency with Microsoft Excel
• Ability to prioritize work and meet deadlines
• Excellent attention to detail and time management
• Ability to keep information confidential
• Motivated and strong desire to take on new challenges

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location