What are the responsibilities and job description for the Student Senate Bookkeeper position at Dickinson College?
Posting Details
Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a “most livable city” by Forbes and minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away.
Dickinson College offers full time employees a broad range of Benefits including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee.
In our ongoing efforts to support the health of our community, Dickinson College strongly encourages all members of the campus community to be up to date on CDC-recommended vaccines.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Essential Functions:
- Maintain account information and budgets for all 100 student clubs/organizations reconciling all deposits, revenue streams, and expenditures utilizing approved college systems and outside online platforms. Process invoices, reimbursements, payment vouchers, contracts, internal requisitions, tax information, and other financial actions. Responsible for all functions associated with 16 credit cards including security, distribution, receipts, and monthly reconciliation.
- Interact regularly with members of the Student Senate Executive Committee particularly the Finance officers and Senate President. Hold weekly meetings with Senate Finance officers, Sport Club Council (SCC) President and Treasurer, and MOB Treasurer. Communicate with club and organization officers in person or by email, responding to inquiries regarding club budgets, account balances, spending, and deposit procedures. Field questions about potential new clubs and train club treasurers daily in club operations and finance procedures.
- Advise Senate officers to manage the Student Activities Fee and with development of the $500K Senate budget. Assist with the Senate-funded clubs, Sports Clubs and media clubs budgeting process.
- Perform office management duties, including phone inquiries, ordering supplies, copier maintenance, work orders, daily email, and organization of the Senate office suite.
- Perform audit of Student Senate expenses each semester; periodically assist with committee work and special projects pertaining to Senate Finance process. Keep inventory lists for all clubs and organizations. Gatekeeper for all Senate minutes and resolutions, and items for historical purposes. Interface with various Dickinson departments and outside vendors for questions and problem-solving.
High School Diploma or GED
Preferred:
Bachelor’s Degree
2- 4 years of past experience working as a bookkeeper or in a related banking capacity would be acceptable
