Bookkeeper - Holy Cross Catholic Preschool and Center

Bookkeeper - Holy Cross Catholic Preschool and Center

Holy Cross Catholic Preschool and Center located in West Palm Beach, FL is searching for a full time Bookkeeper.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance. The diocese also provides a 403(b)-retirement plan to all employees. Information on our benefits and retirement programs can be found .

• Provide accurate and timely bookkeeping, payroll and financial reporting for the school utilizing the uniform chart of accounts and standardized reporting formats
• Prepare journal entries and maintain general ledger accounts on an accrual basis and in compliance with Diocese of Palm Beach policies
• Prepare bank deposits and reconciliations
• Maintain accounts receivable and monthly reconciliation of AR Aging with GL account balance
• Maintain accounts payable and monthly reconciliation of AP Aging with GL account balance
• Process credit card payments for tuition, fees, donations, and other appropriate receipts
• Keep all student receivable balances up to date using various methods (statements, letters, phone, email, etc.) and keep Executive Director informed of status
• Work with Executive Director regarding student families in need of financial assistance
• Must be knowledgeable regarding the VPK and School Readiness programs and manage all financial accounts accordingly
• Assist Executive Director in preparation of annual operating budget and maintain budget in Sage 50 to produce actual vs. budget reports. Explain significant variances as necessary
• Coordinate all payroll preparation and maintenance with Diocese Payroll and HR / Benefits
• Ensure compliance with all State and government filings, to include complete and accurate W-9 / 1099, W-2, I-9 and unclaimed property filings while maintaining complete documentation of all efforts that can be readily assessed and viewed by other staff.
• Creates and maintains employee personnel files in compliance with Diocese of Palm Beach policies and procedures.
• Prepare and submit timely financial statements for Executive Director, Advisory Board and Diocese as required along with other supporting reports and schedules as needed
• Assist the Executive Director on a regular basis regarding business decisions and keeping her updated on all accounts and areas of interest and / or concern.
• Attend Advisory Board and other committee meetings appropriate to the position
• Coordinate all employee benefits tasks with the Diocese of Palm Beach Benefits Office
• Communicate with the Diocese Finance Office regarding all school finance and bookkeeping concerns and actively participate in all diocesan professional training as appropriate
• Serve as the primary contact for school vendors providing assistance and guidance as necessary
• Handle sensitive material and serve as a liaison to other staff members
• Supervise Front Desk Assistants and oversee inventory and ordering of school supplies
• Maintain absolute confidentiality about school families, staff and others associated with the operation of the school and communicate with parents and staff in a professional and courteous manner

Qualifications :

Physical Requirements :

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.