Office Administrator

General Contractor/Construction Management firm located in Crystal Lake, IL seeking to fill an Operations Administrator position.

Responsibilities include, but are not limited to:

• Coordinate with President, Vice President, and CFO on administrative matters
• Collaborate with Project Managers and Administrators
• Address issues that are escalated by administration team
• Review contract documents, monthly payment applications, and schedule of values (SOV's)
• Maintain master project schedule
• Resolve information technology issues with support from outside I.T. consultant
• Assist with company branding and marketing initiatives. Contribute to digital marketing efforts.
• Maintain and update company manuals for processes, policies, and procedures
• Make remote bank deposits
• Process company mail. Monitor and react to company email
• Maintain Microsoft Teams & OneDrive cccounts
• Administrative functions as needed to assist Project Managers
• Maintain process flow charts
• Participate in ongoing process improvement efforts
• Administer employee review packets
• Manage online job postings, review applicants, and conduct initial interviews
• Oversee employee transitions and facilitate smooth onboarding
• Monitor usage and service requirements for company vehicles
• Perform other duties as assigned to support the smooth operation of the business

Candidate MUST be proficient in use of Excel, Word, Outlook, and Adobe Acrobat. Experience with Microsoft Teams and QuickBooks beneficial.

Characteristics of our ideal candidate:

• Highly organized and able to manage deadlines.
• Proactive self-starter who excels both independently and collaboratively in a team.
• Exceptionally detail-oriented with strong quantitative and organizational skills
• Demonstrates a sense of ownership and follows through tasks until completion
• Maintains a positive and enthusiastic attitude towards work
• Excellent verbal and written communications skills
• Proficient in a wide range of computer software applications
• Capable of multitasking and successfully managing multiple projects and initiatives simultaneously
• Motivated to enhance operational efficiency and drive continuous improvement
• Knowledge of construction industry is advantageous, although not required

If you possess the required qualifications and are looking for a challenging and rewarding opportunity, we encourage you to apply. Please submit your resume, along with a cover letter detailing your relevant experience and skills.