What are the responsibilities and job description for the Executive Assistant position at Ditmas Children's Nursing & Rehab?
Who Are We?
Ditmas Children’s Nursing and Rehab is an inpatient subacute pediatric facility that specializes in treating medically complex children from birth to 21 years. Ditmas prioritizes interdisciplinary collaboration between nursing, medical, respiratory, recreation, and rehab. Within this 21- bed unit we care for every child with individualized treatment approaches. Children may be admitted to the facility with medical goals and rehab goals alike. We see children with various needs and conditions such as genetic, neurological, gastrointestinal, pulmonary, and orthopedic. Ditmas strives to help each child meet each of their goals amongst every discipline so that they can go on to live their healthiest and happiest lives.
Job Description
- Document Preparation and Coordination : Prepare and edit reports, presentations, and other materials in a professional manner. Coordinate efforts with staff and utilize technology to ensure materials are accurate and delivered on time.
- Problem Solving and Research : Resolve routine and non-routine issues according to established policies. Conduct research and analysis as required to support leadership in decision-making and project planning.
- Confidentiality and Discretion : Handle sensitive information with the highest level of confidentiality. Respond to requests and manage interactions in a timely and discreet manner.
- Project Planning and Coordination : Assist leadership in planning and coordinating interrelated activities, ensuring all projects are executed efficiently and according to deadlines
- Special Projects Support : Provide support for special projects, assisting with research, analysis, and preparation of presentations. Act as a liaison between leadership and other departments or external stakeholders.
- Meeting and Event Coordination : Organize, facilitate, and attend meetings, conferences, and special events. Ensure all logistics, agendas, and materials are prepared in advance.
- Executive Support : Provide primary administrative support to the Executive Vice President and Vice Dean, managing their schedules, calendars, and daily activities with precision and discretion