Payroll/Human Resources Specialist

Under the supervision of the Assistant Vice President of Administration and Human Resources, the Payroll/Human Resources Generalist will be responsible for all aspects of the Payroll & Human Resources Office in accordance with policies established by the Board of Trustees, State of Kansas, federal laws and procedures developed for the Human Resources Office.

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.

Essential Functions/Responsibilities

• To understand and commit to the Mission of the College ~ Dodge City Community College provides a student-centered learning environment where students can achieve their educational, personal, and career goals.
• Administer basic Payroll/HR office procedures, following applicable DCCC policies and procedures, State and Federal law.
• Process employee time records through automated time keeping system and track employee leave accruals.
• Prepare and distribute payroll checks and disbursements.
• Process payment of applicable taxes and payroll deductions.
• Compile and prepare all government, tax and fringe benefit reports.
• Balance and process annual W2 statements and associated forms (1095C’s, etc.).
• Assist employees with payroll questions and transactions.
• Complete all routine and non-routine assignments and other unscheduled payroll transactions.
• Provide reports as requested by the Assistant Vice President of Administration and Human Resources for varying governing entities (ie. Board of Trustees, auditors, state reporting, etc.).
• Process payroll deduction checks and complete accounts payable transactions to pay payroll vendors.
• Provide assistance to employees and students in a friendly and helpful manner.
• Assist with onboarding and orientation of all new employees.
• Direct data entry functions of all new hires.
• Verify I-9 and maintain I-9 information on new employees.
• Assure that all employees complete the Bloodborne Pathogen training; as appropriate track Hepatitis vaccinations of employees with Ford County Health Department; and prepare requisitions for payment of vaccine.
• Assist with the maintenance of personnel records for present and former employees.
• Assist with employment verifications upon request.
• Oversee and process all student work study applications, paperwork, and onboarding.
• Recommend revisions to Board policies to the AVP of Admin and HR and coordinate employee awareness of revisions.
• Assist the AVP of Admin and HR revise procedures, employee handbook, personnel forms and other human resources related documents.
• Assist with hosting bi-annual HR/Payroll campus trainings.
• Assist with monitor Family Medical Leave Act and College policies with respect to matters related to time and attendance.
• Prepare letters, memos and other documents and others as requested.
• Maintain office personnel files by filing all paperwork promptly.
• Attend staff meetings and training as requested by the AVP of Admin and HR.
• Maintain an adequate supply of office supplies and prepare requisitions when needed.
• Perform other duties as assigned by the Assistant Vice President of Administration/Human Resources.

The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities. The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.

Required Qualifications

• High School/GED
• One to two years of work experience with computerized payroll and payroll functions (including payroll and governmental tax reporting)
• Data entry experience, accuracy, speed, detail oriented, superior organizational skills and ability to meet deadlines, ability to reconcile reports
• Proficient use of data bases
• High level of composition and keyboarding and ten key skills
• Ability to obtain and maintain a valid Kansas driver's license

Preferred Qualifications

• Associates degree or certificate
• Two years of computerized accounts receivable or accounts payable experience
• Experience with ADP Workforce Now or other related HRIS/Payroll systems.

Supervisory Responsibilities

• None

Physical Requirements With or without Assistance

• Data entry activities requires keyboarding and sitting for extended periods of time.
• Ability to lift and carry 35 pounds.
• Ability to speak clearly and audibly to students in person and on the telephone.
• Ability to stretch, bend, stoop, and kneel as required to perform the duties of this position.
• Ability to sit or stand for extended periods of time.

Building Assignment

• Administration Building/Business Services