What are the responsibilities and job description for the DGB Americas Indirect Buyer Intern position at DOLCE&GABBANA?
Job Title: Indirect Buyer Intern
Location: Miami, FL (Hybrid)
Department: Supply Chain - Procurement
Reports to: Procurement Manager – Americas
About the Role
We are looking for a proactive and detail-oriented Indirect Buyer Intern to support our Procurement team at Dolce & Gabbana Beauty. This internship offers the opportunity to gain hands-on experience across the Procure-to-Pay (P2P) process, with a strong focus on vendor creation, Purchase Order (PO) management, and process optimization. Main responsibilities include PO creation in SAP, PO execution and closure. Also, requests quotes to vendors according to department needs. The ideal candidate is highly organized, eager to learn, and ready to support procurement activities that help streamline operations and reduce errors.
Key Responsibilities
Vendor Creation Support
- Help collect and organize the necessary documentation to onboard new vendors
- Ensure all supplier information aligns with internal requirements and system accuracy
PO Creation & Management
- Support the full process of Purchase Orders (POs) creation including edits, changes, cancellations, and goods receipt confirmations in SAP
- Centralize the PO process across departments to ensure alignment and reduce errors
- Act as a point of contact for stakeholders, supporting them with PO creation and tracking
Procure-to-Pay (P2P) Process Support
- Assist with the end-to-end P2P process for indirect procurement categories, such as IT, Marketing, Facilities, Merchandising, and Professional Services
- Help with obtaining quotations and providing RFQ (Request for Quotation) as needed
Records & Documentation Management
- Maintain accurate records of all purchase orders, vendor quotes, packing slips, service receipts, invoices, and contracts
Supplier Follow-Up & Performance Tracking
- Monitor open POs with suppliers and internal teams to ensure timely delivery and invoicing
- Help analyze procurement data and prepare reports on PO status and overall spending
Finance Collaboration
- Work closely with the Accounts Payable, Financial reporting and/or controlling team to resolve invoice discrepancies and ensure payments are processed on time
Process Improvement Initiatives
- Support projects aimed at streamlining procurement processes and reducing PO errors impacting AP
- Contribute to initiatives to improve overall efficiency and accuracy of procurement operations
Qualifications
- Holds a degree in Supply Chain Management, Business Administration, Finance, or a related field
- Previous internship or project experience in Procurement, Purchasing, or Operations is a plus
- Proficiency in Microsoft Excel is required
- Experience with SAP or other ERP systems is a strong advantage
- Excellent organizational skills with high attention to detail
- Ability to manage multiple tasks, meet deadlines, and adapt to changing priorities
- Strong analytical and problem-solving skills
- Clear communication skills and ability to work effectively with cross-functional teams
- Proactive attitude and eagerness to gain experience in procurement processes
