What are the responsibilities and job description for the Administrative Support Specialist III position at Dorchester County, SC?
Description
The purpose of the class is to perform a variety of moderately complex clerical work in the preparation and maintenance of department records; to perform a variety of clerical tasks as assigned; and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.
Duties
ESSENTIAL JOB FUNCTIONS
- Creates vehicle property tax bills for newly purchased vehicles or system omitted vehicles.
- Searches neighborhoods for out-of-state tags (OOST); coordinates with Sheriff's Office to identify individuals who need to get tags; send notifications;
- Creates files/pictures of property to be sold in Forfeited Land Commission (FLC) sales; prepares bid book/correspondence; contacts interested parties; prepares bid receipts and bill of sales; places ads in newspapers; take minutes at FLC sealed bid sales; and assists buyers with decals and deeds
- Enrolls new applicants for the Homestead exemption; processes temporary day tags; moving out of County permits.
- Answers telephones; responds to queries; creates bills; abates bills; adjusts bills; files/faxes/ copies; sorts mails; and generates reports as needed.
- Prepares, processes, copies, indexes, files, transmits and/or maintains various department documents.
- Audits and ensures the security and confidentiality of files as appropriate.
- Maintains records, prepare forms, verifies information and resolves moderately complex problems.
- Prepares correspondence, memoranda, reports, etc.
- Types letters, memos, and other correspondence for the appropriate office or department.
- Examines documents created by other administrative support for accuracy as assigned.
- Collects fines, fees and payments; and issues receipts.
- Purchases and maintains office inventory levels such as paper, pens, toner, etc.
- Schedules and maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements.
- Resolves moderately complex issues regarding departmental operations.
- May prepare and distribute minutes of meetings.
- May tabulate, post, and verify information as requested.
- May assist in departmental budgeting.
- Assists co-workers with clerical duties as necessary.
- Operates a personal computer and appropriate software packages or its equivalent.
- Performs other related job duties as assigned.
All County employees are considered public servants for the citizens of Dorchester County. When requested before, during, or after an emergency event, County employees are expected to work and serve the public in coping with the emergency.
Qualifications
Education and Experience:
High school diploma or GED supplemented by education in accounting, bookkeeping, secretarial science or a closely related field.
Requires at least three (3) years of related work experience.
Special Qualifications:
None.
