Finance Specialist I or II (Human Services)

Finance Specialist I or II (Human Services)

Employment Type: 0 - Full-time Regular 
Pay Range: $55,364.00 - 93,138.00
Location: Castle Rock, CO
Overtime Exempt: N 
Elected Office / Department: HUMAN SERVICES

Primarily responsible for program and Department finance and accounting functions, including preparing and processing provider payroll; determining entitlement funding type; ensuring timely and accurate Department invoice payments; reconciling various data, generating reports, and applying reasonable checks and maintaining documentation and files as needed.

Classification (level) and compensation is based on qualifications and experience as it relates to the position. 
Finance Specialist I: Generally, the hiring range is $55,364-$69,205 annually.
Finance Specialist II: Generally, the hiring range is $62,092-$77,615 annually.

Douglas County offers an excellent comprehensive benefit package including but not limited to: Medical/Dental/Vision. For a more detailed overview please view the full Employee Benefit Guide. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following examples are illustrative only and are not intended to be all inclusive.)

• Frequent and skilled use of state computer systems relating to program management and standard office computer products to organize and execute daily assignments
• Must have attention to detail and be able to work in tight timeframes and against set deadlines
• Must be able to frequently update work processes with ever-changing federal and state program rule changes
• Participate in County and/or Department audits as requested.
• Will attend various system and program trainings and meetings on a weekly, monthly, annual, or as needed basis. Must be able to attend meetings alone, compile information, and share with Department staff as needed.
• Responsible for county credit card oversight
• Reviews, tracks, and enters invoices for payment. Responsible for contract review to ensure invoices and back-up documentation are accurate. Must track contract caps and spending patterns and report to appropriate Managers if/when needed. Creates purchase orders for Department contracts and prepares change orders if/when needed. Must track
  invoices and payment for timely entry into the State financial management system for reimbursement
• Responsible for various reconciliations and reporting
• May be responsible for EBT coordination and training, including attending trainings and meetings (Finance Specialist II)
• Reviews and calculates monthly Child Care manual provider bills
• Reviews and calculates Child Care recoveries as needed
• Reviews and completes Child Welfare out-of-home, core, and case service payments
• Using federal and state rules and guidance, determines IV-E Foster Care eligibility. Serves as the IV-E Liaison with the Colorado Department of Human Services (CDHS) and attends related meetings and trainings
• Using federal and state rules and guidance, determines Maintenance of Effort (MOE) for children and enters into all applicable computer systems. Enters Family Preservation case into the Colorado Benefits Management System (CBMS) as appropriate.
• May perform other fiscal or administrative duties as needed.
• Performs other duties as assigned.

SUPERVISION RECEIVED: Work is autonomous although occasionally confers with Supervisor. Must enforce statutory requirements and county policy.

SUPERVISORY RESPONSIBILITIES: This position does not directly supervise other employees.

MINIMUM QUALIFICATIONS:

EDUCATION AND/OR EXPERIENCE:

Finance Specialist I: 

• High school diploma or GED required.
• Two years of accounting/bookkeeping experience.
• One year of accounting/bookkeeping experience may be substituted by one year of Human Services experience.
• Intermediate Excel skill required.
• A combination of experience and education may be considered.

Finance Specialist II:

• A Bachelor’s degree and two years of accounting/bookkeeping experience OR High school diploma or GED and five years of accounting/bookkeeping experience.
• One year of accounting/bookkeeping experience may be substituted by one year of Human Services experience.
• Intermediate Excel skill required.
• A combination of experience and education may be considered.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge: 

• Must be able to continuously learn and follow county, state, and federal fiscal policies/requirements
• Must be familiar with generally accepted accounting principles (GAAP)

Skills: 

• Must be able to create complex spreadsheets, perform basic mathematical and statistical operations, and write reports and/or compile data
• Must be able to relay deadlines, reporting requirements and program needs professionally and accurately to employees, clients, and providers

Abilities: 

• Requires the ability to apply principles of logical thinking and common sense to follow instructions, define problems, analyze information, and draw valid conclusions
• Communicates well with a variety of people and tactfully handles difficult or uncomfortable situations.
• Elicits information from others and provides an explanation, interpretation, or information exchange appropriately in a concise, intelligible, and professional manner
• Adheres to ethical standards of conduct and understands the impact of violating these standards

CERTIFICATIONS, LICENSES, & REGISTRATIONS: This position requires successful completion of a criminal background check including fingerprinting through a national database.

WORK ENVIRONMENT:

Physical Work Environment:  Work is performed in a typical professional office environment that is customer focused.  Has regular, in-person interactions with coworkers and clients.

Physical Demands:  This role is primarily sedentary with heavy computer use. Must be able to speak and hear and be understood. Must have close vision for computer work. Must be able to use a computer.

Material and Equipment Directly Used: Computer, phone, copy machine, and other typical office equipment

ADDITIONAL INFORMATION:

Closing Date: 10/18/2024 5:59PM MST. Review of applications will begin immediately and continue until a suitable candidate is selected.

The job details outlined in this posting may represent a modified summary of the full job description. For a full copy of the job description CLICK HERE to view our job classifications.

In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions.  This may mean being available to perform additional duties and hours beyond what is normally required.  In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.

Salary : $55,364 - $93,138