What are the responsibilities and job description for the CO-OP/CONDO Junior Property Manager position at Douglas Elliman Property Management?
Douglas Elliman Property Management is New York's premiere residential management company with over 400 buildings. Our clients include some of the most prestigious buildings in the City. Douglas Elliman has over 100 years' experience in managing cooperative and condominium buildings with expertise in all facets of building management.
Portfolio : est between 5-8 buildings depending on size
List of Responsibilities
Accounts Receivables
Communicate between accounting office and residents on any accounting matters
Send late notices
Assist Owners in setting up on-line payments, making payments by check, etc.
Direct A / R on who to apply late fees / interest to / when to waive.
Maintain list of current arrears for board meetings
Maintain list of retroactively charged unit owners and inform closing when said unit owners sell for recouping
Accounts Payables
Review and issue approval on invoices for payment
Issue charge-backs – Send email notice to unit owners with copy of invoice, apply charge on yardi
Alterations :
Provide Owners with Alteration information and help to guide them through process
Accept alteration package and submit for engineer review and approval. Communicate between engineer and unit rep as necessary
Gather all required paperwork, deposits and fees for alteration
Charge back owners for applicable fees associates with reviews or plumbing fees
Ensure compliance with DOB and LPC
Organize and conduct kick-off meeting prior to project
Review, schedule and communicate water shut-down prior to demolition
Notify Neighbors
Follow-up throughout project
Maintain alteration file
Hallway renovations – provided the policy, assist the neighbors with getting in touch with each other to approve the proposed hallway plan.
Annual Meeting :
Organize and send notice for Annual meeting
Send out packages in advance, collect proxies, call / email in an attempt to gain quorum
Applications :
Assist in pre-application matters : i.e. review of minutes, questionnaire requests, etc.
Obtain application package from closing department and provide to Board for Approval
Notify Brokers once approved – Closing Agent typically contacts the broker
Update records accordingly
Board :
Relay information to Board as necessary
Create Board packages monthly
Coordinate Board Meeting
Prepare Management Report
Write minutes
Write task lists
Budget
Complete Budget with FA
Review monthly financials and add variance comments
Capital :
Plan Capital Committee Meetings
Organize schedule for capital improvements
Assist in developing capital planning schedule and budget
Communicate among residents and contractors during capital projects
Resolve any resident issue that may arise as a result of capital work
Communicate with residents regarding their frustration re : façade. Help facilitate accommodations where possible.
Salary.com Estimation for CO-OP/CONDO Junior Property Manager in New York, NY
$79,525 to $97,781
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