Office Administrator

Overview

This position has responsibility over admin duties in Customer Service, Accounting, and Service departments. The Office Administrator reports directly to the General Manager.

Responsibilities

• Accounts Payable – invoice entry, coding, approvals

• Accounts Receivable – payment application, deposits, statements, delinquent account communication

• Document filing and scanning

• Purchase Order Entry

• Sales Order Confirmations

• Management and maintenance of customer Resale Certificates

• Customer portal data management – retrieval, maintenance, updates

• Customer account maintenance

• Recuring and ad hoc reporting

• Project research

• Manage all office supplies – ordering, purchasing, retrieving, organizing

• Event planning and setup

• Act as backup for various roles

• Other tasks and projects as assigned by General Manager

Skills/Requirements

• Minimum 2 years’ experience in office administration or equivalent

• Experience with QuickBooks (desktop enterprise) is strongly preferred

• Strong experience with Microsoft Excel, plus Outlook, Word, and Teams

• Microsoft CRM and Dynamics 365 Customer Service experience is appreciated

• Proven ability to self-manage responsibilities, schedules, and time

• An acumen for accuracy, details, and consistency

• Communicate clearly and concisely, both verbally and in writing

• College degree preferred

In a nutshell

You will be responsible for many of the administrative tasks in each department at the Longmont office. Overall, you are responsible for ensuring:

• Daily tasks are completed in the required timeframe

• Daily/weekly/monthly tasks are planned and executed with consistency, with flexibility built in as business needs arise

• Strong communication is kept with department management on task status and cross-departmental issues/dependencies

• Attention is given to emerging issues while ensuring other tasks do not go by the wayside

• You are on-task, but flexible!

Location: This position is in-person and is based in Longmont, CO

Travel: No travel is required

Pay: $20 - $24/hour

Benefits: Medical, Dental, Vision, 401k, 3 weeks PTO, 14 Paid Holidays, well stocked snacks and drinks. We cover 95% of your employee-only healthcare premiums.

Colorado's 2021 Equal Pay for Equal Work Act (SB 19-085) requires we inform you of the estimated salary range for this position: $20.19 - $24.04 an hour. Actual salary range is based on the requirements of the job and your skills. This posted salary range is a good faith and reasonable estimate and we reserve the right to adjust this range depending on the qualifications of the selected candidate.

About DPA Microphones:

DPA Microphones is the leading Danish Professional Audio manufacturer of high-quality condenser microphone solutions for professional applications. DPA’s ultimate goal is to always provide its customers with the absolute finest possible microphone solutions for all its markets, which include live sound, installation, recording, theatre and broadcast. When it comes to the design process, DPA takes no shortcuts. Nor does the company compromise on its manufacturing process, which is done at the DPA factory in Denmark. As a result, DPA’s products are globally praised for their exceptional clarity and transparency, unparalleled specifications, supreme reliability and, above all, pure, uncolored and undistorted sound.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Longmont, CO 80501: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 2 years (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: One location