Project Controls Specialist

Who We Are

Dudek is a leading environmental, planning, and engineering firm that helps public and private clients achieve compliance, practicality, and innovation through our project work. Founded in 1980, Dudek has grown steadily to more than 800 professionals across the U.S. and received the Top Workplace Award for 2021.

As a 100% employee-owned company, Dudek’s culture rewards smart, productive team members with ownership, professional development, and financial benefits. Our work communities are designed to encourage collaboration, sustainability, and connectivity with the surrounding communities.

We invest in our Employees and communities through various initiatives that make Dudek a great place to work! Dudek makes it a priority to DuGood by giving back to the communities in which we live and work, and offer Dudekians the opportunity to take a paid volunteer day each year. Our experts are encouraged to eDUcate school groups about planning, engineering, and preserving the natural and built environments. We promote environmental sustainability through our DuGreen initiative by working to improve our environmental footprint. We also DuWell to educate our associates on their health and wellness. And our Du Something Fun team brings everyone at Dudek together to balance our hard work with exciting activities.

At Dudek, we understand the best problem solving happens when diverse viewpoints and experiences are shared. We recognize that different perspectives, inclusivity, and trust build a stronger culture and add value to our firm. We celebrate our differences and strive to make meaningful progress toward becoming a more diverse company.

Learn more about our culture.

About The Job

We are seeking a Project Controls Specialist to assist project managers with general tasks associated with day-to-day execution and management of projects.  

Learn more about the projects you will have the opportunity to shape.

Who You Are

To thrive at Dudek, you should be comfortable with freedom and accountability. We value collaborative, resourceful, and independent thinkers. We look for curious, solution-focused people who are able to adapt quickly to an ever-changing industry. There is no single way to solve a problem, so we support your creative approaches to solve problems.

Duties and Responsibilities: 

• Assist with new project budgeting and setup
  • Collaborate with PM to prepare budget and work breakdown structure
  • Collaborate with PM in review of specific contract terms i.e., restricted reimbursables, travel requirements, custom rates, invoicing requirements, etc.
  • Collaborate with accounting on setting up contracts and amendments in Deltek Vision
• Assist with ongoing management of project
  • Preparation on necessary contract administration documentation (adding new staff, subcontractor participation, etc.)
  • Help maintain resumes and other required project-related documents, coordination with other disciplines
  • Track/assist with preparation of contract task orders, change orders, expiration dates, budgets, and expenditures
• Review and monitor financial performance of project
  • Assist with monthly project financial reviews; identify necessary corrections
  • Review labor and expense postings and adjust as necessary per terms of agreement and scope of work
• Provide invoice support including preparation of monthly invoice breakdown and all required invoice backup; track invoice payments; monitor release of subcontractor payments per contract terms
  • Work closely with Accounting Department project accountant to ensure that all client invoice requirements are met.
  • Interface with client on invoice status and requirements, as needed
• Lead/help facilitate project meetings as necessary and follow up on misc. PM action items
• Maintain document management system on a per project/program basis (SharePoint/Server)
• Assist Project managers in any other tasks as needed to support a project or program
• Assist in process improvements/management efforts
• Support Project Managers in the management of subcontracts.
  • Prepare procurement forms for subcontract initiation
  • Lead subcontractor invoice review process; obtain PM approval, track approval process, and track payment coordination
  • Track budget, expenditure, and contract term for all subcontracts
  • Initiate term extensions and closures of subcontracts when appropriate
• Other duties and responsibilities:
  • Assist with project documentation and preparation of proposals and pricing profiles
  • Assist with contract/subcontract compliance issues
  • Coordinate with Project Managers, Accounting Department, Staff, and Sub consultants

Minimum Requirements

• Bachelor’s degree in relevant field or demonstrated equivalency of experience and/or education
• Minimum of 5 years working in a Project Controls/Project Coordinator or similar role.
• Working knowledge of Microsoft Office with a good understanding of Excel functions

Preferred Requirements

• Strong analytical skills
• Knowledge of project management processes
• Knowledge of finance and accounting

Perks of Being a Dudekian

Not only will Dudek provide you with a competitive salary, but we also strive to create an environment that promotes growth, career development, and a flexible work–life balance. Dudek offers an array of benefits, from your typical medical, dental, and vision coverage to the opportunity to share in Dudek’s success through discretionary bonuses, based on firmwide, divisional, and individual performance. We also offer a yearly merit review, an employee stock ownership program, and dog friendly offices! Since we encourage our colleagues to take time off when needed, Dudek also provides a generous vacation package. If you’re tired of an overly structured environment and decision-making process to get your job done, Dudek is a place where your ideas are heard and your initiative is rewarded. Speak with your recruiter to learn more about the great perks of being a Dudekian.

Dudek is an Equal Opportunity Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.

Protecting the health and safety of our communities is our highest priority. Please note that due to the federal government’s recent Executive Order for federal contractors, Dudek has adopted a policy requiring all employees to be fully vaccinated against COVID-19, subject to limited exemptions/accommodations based on medical conditions, sincerely held religious beliefs, or applicable state laws and regulations.  In addition, a number of Dudek’s clients have similarly issued requirements that any personnel working on their projects must be fully vaccinated against COVID-19.