What are the responsibilities and job description for the PROGRAM COORD position at Duke?
School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
Occupational Summary
Directly and indirectly coordinate functions of Department of Neurology Internally-Sponsored fellowship programs. Work with the Vice-Chair of Education, Program Directors and current program manager to maintain compliance and accreditation of Internally-Sponsored fellowship programs.
Work Performed
· Provide administrative support to Vice-Chair of Education.
· Coordination of fellowship education conference.
· Program Coordinator for Internally-Sponsored Fellowship Programs
· Develop a thorough knowledge of the Department’s Internally-Sponsored fellowship programs to enhance department efficiency. Acquire knowledge of current rules, regulations and institutional requirements and coordinate the following:
o Ensure fellowship education programs are compliant with departmental, hospital and program accreditation policies.
o Coordinate fellowship program recruitment using multiple platforms, working with the program directors regarding logistics.
o Perform all onboarding and offboarding activities for program trainees, working directly with the GME office to ensure compliance and completion.
o Input fellowship program rotation schedules in MedHub, monitor and update as needed. Ensure scheduling activities are compliant with program accreditation requirements (including work hour tracking).
o Enter program evaluations using various platforms and track completion.
o Compile necessary data for all annual reports and required program evaluation meetings, ensuring continuous quality improvement and accreditation.
o Attend GME related meetings.
o Execute distribution of reports and information as required.
o Maintain program files.
o Complete program verification requests per protocol.
o Advise supervisor as to the status of program activities and make recommendations for solution to problems identified.
· Process and track expense reimbursements in Concur for fellowship and resident trainees and P-card expense reports for residency and fellowship program coordinators.
· Order lunch for residency program conferences.
· Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education/Training
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
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