Executive Assistant to Chief Executive Officer

Department: Office of the CEO

Manager: Chief Executive Officer

Direct Reports: No

Full Time/Part time: Full-time

Status: Exempt

Salary Range: $3,750.00 - $4,100.67 per pay period

Key Responsibilities:

CEO Enablement and Strategic Support:

• Proactively anticipate the CEO’s needs for every engagement and meeting by preparing briefs, background material, and strategic context.
• Coordinate and optimize the CEO’s schedule to ensure the highest and best use of her time—aligning meeting cadence with company priorities and minimizing unnecessary time expenditures.
• Serve as a thought partner for time allocation decisions; recommend adjustments based on urgency, importance, and strategic value.
• Consistently review upcoming meetings and travel to plan in advance and avoid last-minute adjustments or inefficiencies.

Calendar, Meeting, and Communication Management:

• Manage a dynamic, complex calendar involving executive meetings, board engagements, internal briefings, external appearances, and travel.
• Coordinate meeting logistics, agendas, materials, and outcomes for internal leadership and cross-functional stakeholder meetings.
• Ensure CEO is on schedule throughout the day—provide real-time updates and proactive communication to involved parties.
• Act as liaison with executive team and external partners; facilitate streamlined communication and seamless coordination.
• Track and manage follow-ups to ensure the CEO’s commitments are executed effectively and efficiently.

Governance and Strategic Initiatives:

• Lead end-to-end project management for CEO-led initiatives such as GovTech Titans and Listening Tours, including scheduling, stakeholder coordination, and post-production workflows.
• Support the CEO in preparation for Board of Directors and key client meetings by curating agendas, briefing materials, and presentations.
• Maintain a proactive system to monitor and ensure timely completion of CEO communications, follow-ups, and internal/external responses.

Travel and Logistics:

• Utilize Navan to oversee all travel arrangements with a focus on comfort, efficiency, and contingency planning.
• Track travel rewards and maintain organized travel documentation.
• Coordinate all logistics for offsite leadership meetings, board gatherings, and high-level events.

Operational and Administrative Excellence:

• Serve as the central point of contact for all administrative tasks involving the CEO, from personal scheduling to confidential matters.
• Assist with reconciliations and expense submissions in Ramp.
• Develop and execute communications campaigns and themes, including social media, internal newsletters, and public-facing campaigns in partnership with the communications team.

Skills/Qualifications:

• Minimum 5 years of experience supporting C-suite executives in a high-growth, fast-paced organization.
• Pacific Time Zone working hours are required.
• Greater Sacramento area preferred.
• Technically proficient in Microsoft Office Suite; experience with CRM tools (e.g., Salesforce) is a plus.
• Exceptional judgment, discretion, and integrity when handling sensitive and confidential information.
• Proven ability to predict executive needs and independently prioritize multiple high-level requests.
• Strong communication skills, both written and verbal, with an executive presence.
• Highly organized with a strong attention to detail and a proactive mindset.
• Comfortable working outside of standard hours when necessary.
• Deep commitment to e.Republic’s mission of serving state and local government and education.
• Must be in a work environment with reliable Internet access.