Document Control Specialist

Position : Document Control Lead ;

Location: Pittsburgh, PA;

Type : Full time.

Job Description & Skill Requirement:

• Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence.

• Comply with the Company Records Management for Controlled and not Controlled documents.

• Execute project archiving and handover to next project phase / Operations.

• Manage all paper and electronic document flow within project, and from / to contractors or vendors. Create and maintain document distribution matrix.

• Establish and coordinate the use of document "team working areas" for uncontrolled documents and informal sharing.

• Establish and maintain the Doc Control System and Electronic Document Management System (EDMS).

• Drive improvements within the Document Control scope through leadership, standards, and behaviors.

• Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project value.

• Prepare and issue document reports (Monthly Contractor Master Document Register status / progress / forecast, Weekly Company Document review statistics).

• Liaise with project teams to establish and oversee Project Document Control reports (status, progress and forecast) to be run on a weekly / monthly basis (as required) as part of standard Project KPI functions.

• Supervise a team of project document controllers and / or manage document control services rendered by a third-party provider, often split over a number of locations around the World.

Knowledge of tools:

• EDMS, SharePoint,

• Oil and Gas Project Phases, lead position