Assistant Project Manager

Position Title: Assistant Project Manager

Department: Operations

Reports To: Senior Project Manager/ Project Manager
Prepared By: Earthtone Construction Inc.

Prepared Date: May 2022

About us: Earthtone Construction is in the business of helping people build a better future. This begins when we create an environment in which employees can grow and invest in themselves and others. This paves the way for the company to produce high quality products for our customers; because when we work with passion in our craft and are mindful of our actions, we create a sustainable future for ourselves and the company.

We are offering the opportunity to grow your professional portfolio with us as a remodeling carpenter. This is a full-time, Exempt position with our team in Sebastopol! You have made it this far, continue reading and grow your passion in your craft, become invested in the people that make Earthtone a wonderful place to be employed and expand your skills.

Summary: Acting as the liaison between the Project manager, the crew onsite, client, and job site. As an Assistant Project Manager there will be different hats worn to successfully keep all construction activities on-going which includes but not limited to assisting with organization, administration, planning and management. One of the primary roles of an Assistant Project Manager is to assist the project manager in upholding standards to meet Earthtone Construction’s processes and procedures by coordinating, attending pre-construction meetings, preparing & managing subcontracts & change orders, RFI’s & RFPs, and maintaining a schedule, etc. This is a position that partners with various departments throughout the company and as so this role is administrative, and most of the time is spent in the office, but it is also a role that spends time outside in the field.

Duties and Responsibilities: (include but are not limited to the following):

• 
  Work in harmony with the Earthtone Construction Project Management Team.
• Coordinate and attend pre-construction job meeting. Prepare informational packets related to the project and Earthtone Construction’s safety programs per ECI standard processes and procedures.
• Collaborate with Project Manager/ Estimator to establish project estimates/ project budgets. Incorporate all tasks required to successfully complete the construction project including but not limited to general conditions, equipment costs, subcontractor costs, material costs, and labor costs. The project budget must include clear and concise detailed notes for presentation to the client, and additional detailed notes as necessary showing the work-up of numbers, assumptions, allowances, etc.
• Under the supervision of the Project Manager/ Senior Project Manager:
  • Prepare and manage subcontract and change order documents, RFI’s, RFP’s, shop drawings, submittals and samples, etc. Ensure distribution to the appropriate vendor(s), follow up with vendors directly as appropriate.
  • Prepare, track, and manage owner/ client change orders per ECI standard processes and procedures. Communicate any issues promptly.
  • Establish and update a detailed project schedule using Microsoft Project software. Schedule must establish all necessary tasks, links, predecessors, and milestones to successfully complete the construction project.
• Other duties as assigned.

Education and/or Experience:

• Bachelor’s Degree in Construction Management or Civil Engineering preferred
• Three (3) years related experience, and/or equivalent combination of education, training, and experience

Other Desired Skills and Abilities:

• Strong project management skills and the ability to manage multiple tasks at one time.

• Ability to plan and execute effective organization strategies.

• Strong interpersonal skills to work effectively with all levels within the organization.

• Strong verbal and written communication skills with demonstrated ability to communicate professionally at all levels.
• Familiarity in reading Civil, Structural, Architectural plans, and quantity take offs from plans.
• Ability to identify problems and issues to develop and evaluate options and implement solutions.
• Computer literacy and proficiency in industry software including but not limited to: Procore, Adobe Acrobat Pro, BlueBeam Revu, Dropbox, Microsoft Office Word, Excel, Project, and Outlook.
• Other training and/or certifications desired: OSHA 10, First Aid/CPR

• Must have a valid Driver’s License

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to move/function safely within construction job sites
• Ability to write by hand and use keyboard extensively
• Ability to sit for extended periods of time
• Ability to occasionally walk, stand, stoop, kneel, crouch, and reach with hands and arms
• Ability to lift and carry up to 50 pounds and occasionally lift and carry up to 100 pounds with assistance

Earthtone is committed to a diverse and inclusive workplace. Earthtone is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request accommodation, please email us.