Executive Assistant II

East Cambridge Savings Bank’s Administration Division is actively recruiting for an Executive Assistant II

Function :

Under the general direction of the President and/or Executive Vice President, assist with administrative activity and communication with the governing body.

We are looking for a candidate with:

• 3-5 years administrative experience within a banking environment; or a Bachelor’s degree with 2 or more years administrative experience within a banking environment
• Familiarity with the Corporate Governance role
• Outstanding interpersonal skills needed
• Strong written and verbal communication skills
• Proficient with Microsoft Word, Excel, and PowerPoint
• Able to perform a variety of tasks simultaneously while adhering to deadlines, strong organizational skills and attention to detail

EssentialJobFunctions:

• Perform various administrative assistant duties such as preparation of correspondence, scheduling meetings and managing related records. Coordinate and process related paperwork to maintain efficient workflow.
• Maintain knowledge of legislative and regulatory requirements in area of corporate governance as they relate to area of responsibility.
• Schedule, coordinate and communicate with governing bodies board meetings in accordance with Bank by-laws and established procedures, as needed.
• Prepare for Board meetings, as needed, in accordance with applicable law and Bank by-laws.
• Initiate and follow-through on the preparation of Corporate press releases.
• Schedule and coordinate other corporate meetings and events as they relate to area of responsibility. Responsible for arranging various employee relations events and communication.
• Prepare minutes of meetings and maintain Board member education records.
• Assist in obtaining documentation for Corporate Insurance, Reg O (loans to Executive Officers, Directors, and Other Insiders of the Bank) compliance, Code of Ethics compliance, and general auditor requests.
• Manage special projects and/or programs, which include conducting research, problem solving and making recommendations for improvement.
• Prepare and maintain files and records related to division. Ensure all documentation for division is organized according to established procedures. Maintain procedures manual as applicable to assigned duties.

• Prepare and monitor Department operating budget. Prepare and process department invoices.
• Prepare quarterly Executive Committee Abstracts and Investing Board Report. Prepare confidential reports and various correspondence proficiently by utilizing current technology.
• Represent Division as needed by participating in various meetings. Serve as Business Continuity Committee member representing Administration.
• Conduct department training and maintain necessary records.

Supportive Job Functions:

• Perform related administrative work or special projects as required.

Contact our Human Resources Division or visit https://www.ecsb.com/about-us/careers for more details and to apply.

Or submit your resume to:

Fax: 617-252-6877 Phone: 617-354-7700

East Cambridge Savings Bank, Attn: Human Resources

344 Cambridge Street Cambridge, MA 02141

East Cambridge Savings Bank is an Equal Opportunity Employer/Veterans/Disabled

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

COVID-19 considerations:
Following local mandates, additional safety protocols in place

Ability to commute/relocate:

• Cambridge, MA 02141: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 2 years (Required)
• banking environment administrative: 2 years (Required)
• Corporate Governance: 1 year (Required)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location