What are the responsibilities and job description for the Secretary / Administrative Support Assistant position at East Coast Industrial Services, Inc.?
Position Overview:
We are seeking a highly organized and dependable Secretary to provide administrative support across our Sales, HR, and Safety departments. This role is perfect for someone who enjoys a variety of tasks, thrives in a fast-paced environment, and wants to be a key part of keeping operations running smoothly.
Key Responsibilities:
Sales Support (40%)
- Follow up with potential and existing clients via phone or email after sales calls or meetings
- Schedule sales appointments and maintain the sales team's calendar
- Assist in preparing sales proposals, contracts, and client communications
- Track leads, update CRM systems, and maintain call logs
- Generate simple sales reports and maintain organized files
HR Support (30%)
- Help coordinate new hire onboarding tasks such as scheduling orientations and preparing welcome materials
- Assist in maintaining employee records, including filing and scanning documents
- Distribute company-wide announcements or policy updates
- Help coordinate interviews, training sessions, and HR-related meetings
- Provide general support with document preparation (e.g., job postings, write-ups, benefit forms)
Safety Support (30%)
- Assist with the tracking and logging of safety reports, incident forms, and inspection checklists
- Schedule safety training sessions and send out reminders to staff
- Order safety supplies and ensure inventory is stocked (PPE, pickers, etc)
- Assist in drafting safety communications, signage, or bulletins
Required Skills & Qualifications:
- High school diploma or GED (Associate's degree preferred)
- 1 years of administrative or clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Excellent attention to detail and time management
- Ability to handle confidential information with discretion
- Comfort working with multiple departments and juggling priorities
Preferred Experience:
- Familiarity with CRM software (e.g., Salesforce, HubSpot)
- Experience working in HR or Safety environments
- Bilingual (English/Spanish) is a plus
Salary : $18 - $20