Administrative Assistant

  East End Group has sustained rapid growth throughout our continued success, and plan to expand even further. We are looking for dedicated individuals to facilitate our expansion and share in our success. The Administrative Assistant will report to the Director of Accounting and Finance.  

You are a candidate if you strive for excellence in what you do. You have experience in the construction industry and are a natural leader. This is an excellent opportunity to let your skills shine while also providing you the opportunity to grow your career and develop new skills.  

Working at East End Group:  

East End Group specializes in all aspects of building services, general contracting, construction management and property management throughout the East Coast. We are a recognized leader in their industry and provide our services both nationally and locally. Our customer base ranges from commercial buildings and tenants to retail stores, hospitals, schools, construction and transportation industries, giving us the opportunity to sell our products and services to a vast majority of businesses.  

We pride ourselves on our changing and dynamic environment and our employees take their jobs very seriously because they recognize that the services they provide are vital to our clients’ operations. East End Group has sustained rapid growth throughout our continued success, and we plan to expand even further. We are looking for dedicated individuals to facilitate our expansion and share in our success.  

Duties and Responsibilities:  

· Handle office interactions with outside visitors. This includes greeting and directing guests, answering phone inquiries, and handling requests or complaints in a professional manner.  

· Keep track of inventory and work with supply vendors to ensure a well-stocked office.  

· Occasionally travel off-site to deliver & Pick up files.  

· Maintain files with confidentiality in an easily accessible format.  

· Maintain office appearance. 

· Coordinate communication between various departments, schedule meetings, distribute reports and keep all parties informed of general business operations.  

· Operate and maintain office machinery, including copiers, fax machines and printers.  

REQUIREMENTS:   

• “Big picture” thinker  
• Strong analytical experience  
• Full array of Office 365 experience 
• Strong communication and interpersonal skills  
• Comfortable working in a changing and dynamic environment  
• Sharp, analytical thinking abilities, always seeking to draw connections and identify the "why"  
• Experience with a variety of accounting system (e.g., Microsoft Dynamics, Sage, QuickBooks, NetSuite, etc.)  
• Must possess personality traits conducive to building ongoing, strong and positive relationships with clients, vendors and our staff   

East End Group provides a productive and engaged work environment that demonstrates that we value our employees. We provide paid training, competitive salary, performance-based advancement, paid vacation, paid holidays, health benefits and 401(k) as well as other great incentives. 

DESIRED QUALIFICATIONS:   

• Continual improvement mindset.  
• Desire to lead and hold him/herself accountable.  
• Highest ethical standards and values.  
• Requires excellent verbal and written communication skills.  
• Strong PC skills including advanced skills in Microsoft Excel required and proficiency in the rest of the Microsoft Office Suite Access, Word, and PowerPoint). Sage accounting software experience a plus. Forecasting software experience a plus.   

East End Group is an Equal Opportunity Employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by Federal or State law or local ordinance.