Accounts Payable

EAST LYME PUBLIC SCHOOLS

JOB DESCRIPTION

Position Title: Accounts Payable Coordinator

Department: Business Office

Reports To: Director of Finance

Prepared By: Date: 9/24/09
Approved By: Superintendent of Schools Date: 9/24/09

SUMMARY:

Performs accounting duties necessary in the administration of a computerized accounting system for control of

budget, expenditures, accounts payable and receivables.

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

1. Receives oral or written instructions from the Accounting Supervisor.

2. Plans and organizes work according to established or standard office procedures determining priority of

work tasks. Performs at a high level of independence on the basis of policies and procedures.

3. Performs calculations, verifies, and posts data in accordance with state and federal regulations and

acceptable accounting practices to maintain centralized accounts payable and budget control system.

4. Reviews purchase orders, invoices, and related information for budget compatibility, proper account

coding, mathematical accuracy, vendor designation, correct prices and discounts, authorized signatures,

and other pertinent information.

5. Reviews, prepares, and enters financial information directly into the computerized accounting system.

Entries include vendors, encumbrances, payments, and related information.

6. Records orders placed. Records incomplete and complete orders.

7. Records, clarifies, and reviews all expenditures and receivables for school and Central Office.

8. Distributes accounts payable checks to vendors.

9. Responds to vendor inquiries and resolves problems related to orders, payments, etc.

10. Deals directly with schools as requested by the Accounting Supervisor.

11. Compares computer prepared data against source documents for accuracy.

12. Advise the Administrative Assistant to the Business Manager of equipment items purchased for inventory control.

13. Compiles various information and assists in preparation of the budget.

14. Reports work accomplished to the Accounting Supervisor.

15. Performs such other duties as assigned by the Accounting Supervisor.

16. Completes ordering, enters PO’s and requisitions for CO

Revised 9/24/2009 3:20:00 PM

17. Regular attendance is an essential duty of this job.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to

perform each essential duty satisfactorily. The requirements listed below are representative of the

knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals

with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Graduate or equivalent with two years of computerized business and office accounting or

bookkeeping experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and

procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before

vendors, administrators and staff.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages,

area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram

form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Personal Computer and Mainframe spreadsheet experience. Technical skills to program/repair

telecommunications and voice mail equipment. Ability to communicate clearly and concisely, both orally

and in writing. Ability to perform duties with awareness of all district requirements and Board of Education

policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear and

operate a computer. The employee is occasionally required to stand; walk; and reach with hands and arms.

The employee must occasionally lift and/or move up to 10 pounds, such as accounts payable reports.

Specific vision abilities required by this job include close vision and depth perception.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position demands meeting deadlines.

The information contained in this job description is for compliance with the American with Disabilities Act

(A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are

performed by the individuals currently holding this position and additional duties may be assigned

Revised 9/24/2009 3:20:00 PM