What are the responsibilities and job description for the Project Administrator position at ECLARO?
Project Overview
Project Administrator will support the Project Engineers, Engineers, Cost control Managers, and other key project stakeholders to administer the projects as assigned. Travel 25-30% of the time may be required within the state of NY
Job Functions & Responsibilities
· Prepares request for new projects
· Prepares project plans, risk registers, project justification memos, contractor award memos, purchase requisition worksheets, scopes of work and other administrative documents at direction of Project Engineers Data entry into UOPPs Project Hub and or TEAMS as necessary
· Prepares purchase requisition worksheets and collects accounting information to prepare for new contracts
· Attends scheduling meetings, updates project costs on Excel worksheet based on updates to project schedule, updates UOPP and verifies budgets are consistent
· Forecast and verify project budgets and stakeholder resources. Update regularly in UOPP.
· Prepares award memos and change orders memos in order to authorize additional contract funding where required
· Tracks monthly invoices and prepares accruals where invoices are lagging behind Reviews consultant monthly reports, meeting minutes, and agenda and verifies completeness Coordinate internal stakeholder review of major deliverables throughout project development.
· Maintain comment logs documenting reviews. Coordinate follow-up items to ensure comments are addressed and properly closed out.
Skills
· Requirements: Proficiency with MS Word including cross-referencing, indexing and other functions
· Proficiency with MS Excel, able to use SUMIFS, COUNTIFS, develop Pivot Tables, and prepare high quality charts
· Able to understand and communicate technical engineering information clearly in written correspondence
· Desired Proficiency with, or ability to utilize, project and construction management software such as Procore, or equal.
· Working knowledge of SAP and ability to use a purchase order system for tracking costs a plus
Equal Opportunity Employer: E claro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
Job Type: Contract
Salary: $30.00 - $40.00 per hour
Schedule:
- Monday to Friday
Ability to commute/relocate:
- White Plains, NY 10603: Reliably commute or planning to relocate before starting work (Required)
Willingness to travel:
- 25% (Required)
Work Location: Hybrid remote in White Plains, NY 10603
Salary : $30 - $40
