What are the responsibilities and job description for the Administrative Assistant/Receptionist position at ECOSource Printers, Inc.?
Overview
We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our dynamic team. This role is essential in providing exceptional customer service and administrative support within our office environment. The ideal candidate will possess strong communication skills, be proficient in various office software, and have the ability to manage multiple tasks efficiently while maintaining a professional demeanor.
Responsibilities
- Greet visitors and manage front desk operations, ensuring a welcoming atmosphere.
- Handle multi-line phone systems, directing calls appropriately and providing excellent phone etiquette. Place service calls through dispatch and or supply orders.
- Perform data entry, filing, and clerical tasks to maintain organized office records.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide customer support by addressing inquiries and resolving issues promptly.
- Utilize Eautomate for basic bookkeeping tasks as needed.
- Maintain confidentiality of sensitive information while managing administrative duties.
- Proofread documents for accuracy and clarity before distribution.
- Support office management functions, including inventory management and supply ordering.
- Collaborate with team members to enhance workflow efficiency and improve customer service.
Experience
- Previous experience in an administrative role or as a receptionist is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Bilingual candidates are encouraged to apply for enhanced communication with diverse clients.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent typing skills with attention to detail for accurate data entry and documentation.
- Demonstrated time management skills to handle multiple responsibilities efficiently. If you are passionate about providing outstanding support in a fast-paced environment and possess the necessary skills, we encourage you to apply for this exciting opportunity as a Receptionist/Administrative Assistant.
Job Types: Full-time, Part-time
Pay: From $20.00 per hour
Expected hours: 25 – 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20