Portfolio Manager

Description

EJF Real Estate Services is looking for a dynamic Portfolio Manager. 

Looking for a rewarding career working at a leading firm in the Association Management industry?  EJF is looking to hire an experienced Portfolio Manager to help us keep growing. If you're hard-working and dedicated, EJF Real Estate Services is an ideal place to advance your career.  Apply today!

Requirements

Responsibilities for Portfolio Manager

· Complete responsibility for all management services at the property.

· Ensure that all rules and regulations that govern the Association are enforced. 

· Maintain records for all aspects of the operation of each Association. 

· Negotiate contracts and update the contract analysis for association

· Ensure quality control of employee workmanship, contractors, and competitive pricing.

· Process incident/accident reports and insurance claims, handle potential litigation requests, and follow through with the direction of the Board of Directors.

· Attendance at Board Meetings per Management Contract Requirements.

· Maintain a calendar of contracts, expiration dates, and key dates in the competitive bidding process for all contracts. 

· Maintain all common elements in good working order.

· Be available to be on-call to handle after-hours emergencies as needed.

· Provide excellent customer service and maintain open lines of communication with fellow employees, residents, board members and outside vendors. 

· Prepares owners notices, replies to owner correspondences, provides insurance company information and recommendations.

· Represents EJF to owners, government, contractors, suppliers, etc. 

· Informs Board of Directors and Human Resources of personnel needs. 

· Oversee and manage all responsibilities of the onsite staff. 

Financial Reporting & Budget Administration 

· Prepare written Monthly Management Reports for the Board of Directors, to be discussed during scheduled Board Meetings. 

· Prepare an annual draft budget for the Board’s review and approval. 

· Obtain competitive bidding for all contracts based on written specifications, with the final decision made by the Board of Directors.

· Authorize purchases and approve invoices for payment. 

· Identify opportunities to reduce overhead costs.

Capital Improvements & Physical 

· Recommend and report to the Board improvements needed on the property.

· Prepare and implement an annual budget along with working capital reserve projects. 

· Perform monthly inspection of preventative maintenance logs and ensures compliance with schedule. 

· Provide the Association with options regarding energy management and capital expenditures.

· Oversee contractor activities to include receiving certificates of insurance, copies of bonds, manufacturer’s warranties, release of liens, reviewing and enforcing the quality of workmanship and warranties. I\nsure and provide for all standard operating procedures for all maintenance activities, develop and maintain preventive maintenance and inventory program for mechanical, plumbing and electrical equipment, common element heating and cooling systems and commonly used spare parts for repairs. 

Preferred Education and Experience

property/portfolio management experience with associations in an established management company. 

CMCA and/or AMS preferred 

Property Management license 

• Must be customer focused and exhibit superior service to properties.

• Responsible, very organized, intelligent, and hardworking individual  

• Superior verbal and written communication skills and a high degree of professionalism 

• Experience in managing property budgets and finances

• Supervisory experience to coach, develop and lead onsite employees

• Must be able to work independently and be resourceful in resolving community issues 

• Strong technical skills to include working knowledge of Microsoft Office products, specifically Outlook, Word and Excel. Experience in or ability to gain knowledge of industry software such as: Vantaca, Cinc, Tops, VMS, and community website/web portal hosts.