What are the responsibilities and job description for the Provisional/Temporary Account Clerk position at El Camino College Compton Center?
Job Description:
DEFINITION
Under general supervision, performs a variety of technical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions, including maintaining financial aid records, auditing cash records, and performing reconciliations, in addition to balancing and maintaining manual and computerized accounting and financial records; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Accounting Supervisor. Exercises no supervision of staff.
CLASS CHARACTERISTICS
This is a journey-level class responsible for account support duties in the District's Bursar's Office. Incumbents at this level are capable of performing varied technical and account support activities, including providing assistance to the students and staff regarding the payment of fees and fines, student loans, financial aid, and other account support activities. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Accounting Technician in that the latter performs more complex and technical work such as accounts payable, accounts receivable, financial aid, and/or other assigned accounting areas, in addition to balancing and maintaining manual and computerized accounting and financial records.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs a variety of routine to complex technical account support duties including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
Collects fines and fees and issues receipts; calculates sub-totals and totals and maintains related records.
Performs routine office clerical duties to support departmental operations, including answering telephones, interacting with walk-in customers, providing factual information to callers and visitors, filing, and sorting and delivering mail.
Reviews, verifies, processes, posts, and records a variety of financial transactions and documents, including invoices, vouchers, and related paperwork; assures accuracy and timely processing of payments, checks, data, forms, and reports.
Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems; arranges, reviews, and verifies data; processes a wide variety of transactions related to financial aid, student loans, student refunds, replacement warrants, holds on student records, and related transactions; generates lists and reports according to established guidelines.
Records, assembles, tabulates, and reconciles financial data; prepares warrants and invoices.
Responds to inquiries and complaints from students regarding fees, fines, outstanding account balances, lost payments and/or or financial aid checks, and a variety of related issues.
Receives, audits, and verifies financial or statistical documents related to the assigned function, including cash intake from student loans, waivers, and student fees.
Maintains a wide variety of accounting and financial records.
Reconciles transactions and data as directed, such as bank accounts, general transactions, budget summaries, warrant cancellations, and commercial warrant registers.
Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports.
Prepares monies for deposit in a bank and processes utility billing.
Performs other duties as assigned.
Required Qualifications:
EDUCATIONAND EXPERIENCE:
Completion of the twelfth (12th) grade and one (1) year of responsible experience in financial/account
record-keeping.
PRE-EMPLOYMENT REQUIREMENTS/CLEARANCES
Criminal Justice Fingerprints.
APPLICATION PROCEDURE:
Applicants must submit the following documents by the closing date:
- Online application: Compton Community College District - Administration - Human Resources
- Cover letter. (Letter of introduction highlighting your education and experience.)
- Resume.
- Pertinent transcripts (only in pdf format) as stated in the job qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.
Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.
- Please Note: Documents uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.
ALL APPLICATIONS MATERIALS MUST BE
SUBMITTED ONLINE AT:
Compton Community College District - Administration - Human Resources
REASONABLE ACCOMMODATIONS:
Any individual with a disability, who requires reasonable accommodation, may request assistance by
contacting the Human Resources Office at (310) 900-1600 extension 2144, or completing form PC1105, a minimum of five (5) working days prior to closing date for this position.
SELECTION PROCEDURE:
Applications will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement
Applicants who meet the basic qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to the college at their own expense. During the campus visit, each applicant will be tested and/or interviewed.
The selection procedure will consist of an Examination and Qualification Appraisal Interview (worth 100%).
The Examination will be evaluated as part of the Interview.
Examinations may consist of a written or performance test, an evaluation of training and experience, an oral examination or interview, or other tests determined by the Personnel Commission.
EMPLOYMENT INFORMATION:
To be considered in the initial committee review, all materials requested in this vacancy notice must be
received no later than the filing deadline. Applicants wishing to apply for more than one position must submit separate materials for each position. The District does not return materials submitted an application for a position. SUBMISSION OF THESE MATERIALS IS THE APPLICANT'S RESPONSIBILITY.
During the interview, consideration will be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interview.
Applicants who are eliminated from consideration will be notified by letter or email. Candidates should not expect official notification of the status of their candidacy until the Special Trustee has acted upon the District's recommendation for employment.
The District reserves the right to extend the deadline, re-advertise the position, or to delay indefinitely filling this position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Staffing of this position is contingent upon the availability of funding.
MISSION STATEMENT:
Compton College is a welcoming and inclusive community where diverse students are supported to pursue and attain student success. Compton College provides solutions to challenges, utilizes the latest techniques for preparing the workforce and provides clear pathways for completion of programs of study, transition to a university, and securing living-wage employment.
THE COMPTON COMMUNITY COLLEGE DISTRICT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Compton Community College District is an Equal Opportunity/Affirmative Action employer and does not discriminate in employment on the basis of sex, sexual orientation, race, color, religious creed, marital status, denial of Family & Medical Care Leave, national origin (including language limitations), ancestry, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, or other protected classes, or obligations to the National Guard or Reserve Forces of the United States. For specific details on this policy, please contact Rachelle Sasser, EEO Compliance Officer, at (310) 900-1600, extension 2400.