Executive Assistant

Elbit Systems of America is a leading provider of high-performance products, system solutions, and support services focusing on the defense, homeland security, commercial aviation, and medical instrumentation markets. With facilities throughout the United States, Elbit Systems of America is dedicated to supporting those who contribute daily to the safety and security of the United States. Elbit Systems of America, LLC is wholly owned by Elbit Systems Ltd. (NASDAQ: ESLT and TASE: ESLT), a global high technology company engaged in a wide range of programs for innovative defense and commercial applications. For additional information, visit: www.elbitsystems-us.com or follow us on Twitter.

The Executive Assistant assists the Senior VP of Marketing and his team as well as the VP of Strategy and Growth and his team with tasks such as scheduling, reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents, maintaining records; taking notes at meetings and any other administrative tasks that help the executive(s) perform their job.

• Maintain VP's dynamic calendar
• Coordinate both off and on-site events, including support with trade show logistics, travel, meeting coordination and Marketing’s annual Winning conferences
• Make both domestic and international travel arrangements
• Secretary of Charity and Sponsorship Committee
• Prepare expense reports for multiple managers
• Provide support/back-up assistance to cover the desk of other Executive Assistants when they are out of the office as well as for the DC office and DC functions
• Must be able to generate letters, memos, etc.
• Responsible for organizing weekly, monthly, and quarterly review presentations
• Maintain all department files
• File and retrieve corporate documents, records, and reports
• Open, sort, and distribute incoming correspondence, including mail and faxes
• Process corporate invoices for Accounts Payable
• Create and maintain visit requests and contact reports
• Order and distribute office supplies for department
• Point of contact for employees to address inquires, questions, and requests
• Verify attendance, hours worked, and pay adjustments, as well as enter time for the VP and approve time for his/her direct reports
• Represent the company in a courteous and professional manner
• Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any issues arising from technical issues
• Provide support for on-site meetings including logistical support such as agendas, presentation copies, preparation of handouts, etc.
• Coordinate with International counterparts regarding travel and meetings
• Travel required 1-4 times per year or as requested
• The ability to perform other duties as assigned.

• Bachelor’s degree is preferred
• Minimum of Associate’s Degree
• 3-5 years of experience supporting VP level
• Excellent communication skills are a must (written and verbal)
• Organizational and prioritization skills are a must
• Must excel with time management and the ability to manage and execute tasks
• The ability to network and be a team player
• Must be technologically skilled and be proficient in Microsoft Office
• Some travel may be required as designated by the Executive (1-2 times per year)
• While performing duties of this job, the employee may or may not be frequently or occasionally required to:
• Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.
• Climb stairs or ride elevators.
• Lift and/or move up to 25 pounds.
• Use close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• Manipulate keyboard or otherwise access computer, telephone and hand-held devices.
• Be exposed to outside weather conditions while going in and out of office buildings.
• Be exposed to moderate noise level usually in warehouse settings.
• Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments.
• Work is usually conducted in an office environment

All your information will be kept confidential according to EEO guidelines.

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.