Project Coordinator

Company Information:

Elder Corporation is a family owned company. We are a diversified earth-moving and underground utility contractor. We value long term employee relationships. Although we prefer experienced applicants, we are always looking for employees who are willing to be flexible and learn new skills.

Job Description:

Elder Corporation is currently accepting applications for a Project Coordinator position. The company uses Sage Timberline for its accounting software and Paperless Environments for its document management solutions. All prospective employees will be subject to a pre-employment drug screen, a pre-employment physical, and a background check.

Responsibilities include:

• Ability to work with several Project Managers assigned to you and provide project support for 20 to 50 projects at a time
• Request insurance certificates and bonds for awarded projects
• Set up projects in Sage Timberline software
• Process change orders by accumulating costs, tickets and invoices for the Field Work Orders that are turned in from the field. Send to customers and follow-up as needed.
• Continually work with Project Managers on updating the Contract Schedule of Values to bill on a monthly basis
• Issue subcontracts to vendors assigned to our projects
• Monitor and contact subcontractors for updated certificates of insurance
• Process submittals for projects through several project management software applications
• Attend Pre-Con and Weekly Project Meetings as needed
• Prepare and update Project Excel Logs to track: Submittals, Change Orders, Rock Tickets and Certifications as needed for projects
• Work with Project Manager during Project Closeout by collecting As-Builts, Warranties, Bonds as needed
• Provide Support to Project Managers with reconciliation of Project Quantities with DOT Projects
• Stay abreast of DOT Requirements and ensure compliance for the project
• Issue purchase orders as needed for PM’s and for our field foremen
• Investigate any unbilled project costs
• Understanding of and willingness to interact with Iowa’s One Call system to process locates on our projects
• Will add additional responsibilities as workload allows.

Basic Requirements:

• Answer incoming calls in a positive manner and direct callers to appropriate personnel
• Proficient with Microsoft Office Outlook, Excel and Word
• High level of professionalism
• Strong attention to detail
• Strong proofreading and editing abilities
• Excellent verbal and written communication skills
• Ability to learn main Project Software Applications (i.e. Procore, IsqFt, Doc Express, Bid Express, Submittal Exchange, etc.)
• Ability to thrive in a fast-paced office environment, working both collaboratively and independently to meet deadlines on multiple projects simultaneously
• 1 to 2 years’ experience in a strong administrative support role or equivalent combination of education, training and experience.
• 2 years in Construction Background preferred

Performance expectations:

• Demonstrates a HIGH level of organization
• Ability to be an independent worker with, at times, little direction
• Ability to understand contract language and requirements
• Ability to take initiative and contact customers/companies on behalf of the company.
• Exercise confidentiality of all business matters
• Ability to interact with companies who have a very formal and/or informal atmosphere.
• Ability to work with deadlines and schedule their workload accordingly
• Identifies and resolves problems in a professional manner

Position reports directly to the Project Managers and to the VP of Estimating.

Elder Corporation is an Equal Employment Opportunity Employer. Women and minorities are encouraged to apply.