Billing administarive/ Front reception

At Electronic Security Concepts LLC, we are excited to announce the availability of a new opportunity for a dedicated individual in our dynamic team. We are currently seeking a Billing Administrative / Front Reception professional to fill a vital role in our administrative operations. This position is Full-Time and requires the candidate to work onsite at our office, as it is not eligible for remote work arrangements. The successful applicant will play a pivotal role in managing our front desk operations while ensuring efficient handling of our billing processes.

As a cornerstone of our administrative team, this role demands precision and a proactive approach to handling various tasks that are essential to our daily operations. The Billing Administrative / Front Reception position is perfect for an individual aspiring to contribute to a secure, welcoming, and organized business environment, ensuring that all visitors and calls are handled professionally and that billing duties are executed flawlessly.

• Manage the front desk while greeting and directing visitors appropriately.
• Handle incoming calls, providing information, taking messages, or redirecting calls to appropriate departments.
• Execute billing tasks using QuickBooks, ensuring accuracy and timely dispatch of invoices.
• Maintain and organize electronic and hard copy billing files.
• Track the status of jobs, updating spreadsheets and reporting to management as needed.
• Prepare payroll and ensure that all related records are accurately maintained.
• Purchase office and kitchen supplies, managing inventories to ensure availability of necessary materials.
• Assist in the preparation and maintenance of financial documents.
• Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
• Maintain professional appearance and conduct that reflect the company’s values and standards.

• Proven experience in billing and administrative roles, preferably in a front office setting.
• Competency in QuickBooks with a specific focus on billing processes.
• High degree of professionalism in appearance and demeanor.
• Reliability with a track record of adhering to ethical work standards.
• Strong ability to multitask and prioritize work effectively.
• Quick learner with the ability to easily adapt to new programs and systems.
• Excellent customer service skills with experience in handling calls professionally.
• Proficient in using Microsoft Office Suite, particularly Excel for spreadsheet management.
• Clean background check, ensuring compliance with company and regulatory standards.
• Experience in preparing payroll documents and understanding basic financial transactions.