What are the responsibilities and job description for the PURCHASING AGENT position at Elite Corporate Solutions?

Job Description

Responsibilities :

Purchasing vessel parts, supplies, and industrial services to meet the ships requirements while adhering to government purchasing processes.

Managing daily operations according to the company's Safety and Quality Management System.
Managing relationship with Port agents including reconciling advances to actuals.
Maintaining effective communications between the Purchasing Department and Port Engineers and effective and amicable relationships between the Purchasing Department and suppliers' personnel.
Reviewing requisitioned items for quantity, compliance with approved standards, and delivery requirements.
Soliciting quotations (written) based on Purchasing Policies and Procedures. Determining the best source of supply based on price, quality, availability, terms of payment, delivery terms, vendor evaluation, and / or other criteria.
Ensuring that appropriate purchase requests are handled efficiently, in accordance with budgetary and inventory control, and with the approval of the Contracts and Program Managers.
Ensuring that, purchase orders are cost-efficient and made with approved suppliers, and that negotiated supply contracts are used.
Coordinating with vessels, and vendors for delivery of supplies and stores to vessels.
Prepare Monthly Port cost report and receive and reconcile all invoices and process for payments.
Provide monthly accruals to accounting.

Qualifications :

A minimum of 1 years' experience in a demanding administrative position or closely related position.

A bachelor’s degree or equivalent work experience.

Fluent in the English / Spanish language in both written and oral form required.

Ability to obtain and retain a Security Clearance

Able to demonstrate administrative, organization, and multi-tasking skills.

Able to maintain relationships with vendors and ship personnel.

Strong communication and customer service skills.

Proficient using Microsoft Office applications.

Ability to prioritize tasks, perform detailed execution of tasks and adapt to a changing environment.

Understanding of business processes and functions.

Prior purchasing experience preferred.

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