PURCHASING AGENT

Job Description

Job Description

Responsibilities :

Purchasing vessel parts, supplies, and industrial services to meet the ships requirements while adhering to government purchasing processes.

• Managing daily operations according to the company's Safety and Quality Management System.
• Managing relationship with Port agents including reconciling advances to actuals.
• Maintaining effective communications between the Purchasing Department and Port Engineers and effective and amicable relationships between the Purchasing Department and suppliers' personnel.
• Reviewing requisitioned items for quantity, compliance with approved standards, and delivery requirements.
• Soliciting quotations (written) based on Purchasing Policies and Procedures. Determining the best source of supply based on price, quality, availability, terms of payment, delivery terms, vendor evaluation, and / or other criteria.
• Ensuring that appropriate purchase requests are handled efficiently, in accordance with budgetary and inventory control, and with the approval of the Contracts and Program Managers.
• Ensuring that, purchase orders are cost-efficient and made with approved suppliers, and that negotiated supply contracts are used.
• Coordinating with vessels, and vendors for delivery of supplies and stores to vessels.
• Prepare Monthly Port cost report and receive and reconcile all invoices and process for payments.
• Provide monthly accruals to accounting.

Qualifications :

A minimum of 1 years' experience in a demanding administrative position or closely related position.