Accounts Payable Specialist

Job description:

• Process vendor invoices accurately and in a timely manner, which include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Knowledge of three-way matching system for incoming invoices and all supporting documentation.
• Verify approvals and proper coding to the general ledger.
• Prepare and process weekly check runs.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Reconcile vendor statements and resolve the discrepancies.
• Maintain organized and up-to-date AP records and documentation.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Calculates and reports sales tax based on paid invoices.
• Files, maintains, and distributes accounting documents, records and reports.
• 1099 preparation
• Handles all vendor correspondence via phone or email.
• Support audits by providing required documentation.
• Ensure compliance with company policies and accounting standards.
• Other related duties as assigned.

Required Skills/Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Strong communication and problem-solving skills.
• Ability to maintain confidential and meticulous records.
• Ability to work independently and as part of a team.

Education and Experience:

• High school diploma required (Business or Accounting degree preferred)
• Min two years of related experience in accounts payable or related accounting role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Job Type: Full-time

Pay: $26.00 - $29.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $26 - $29