What are the responsibilities and job description for the Registrar position at Elmwood Park Community Unit School District #401?
- High School Diploma
- Experience with PowerSchool preferred
- Leads student enrollment including registration and residency.
- Assists with data processing of student enrollment data in PowerSchool Enrollment.
- Evaluates transcripts of incoming students to determine number of transferring credits, grades, and graduation requirements.
- Leads the Residency team with: Collecting all necessary documentation for enrollment.
- Leads the Residency team with information of mail returns for District Investigators, pulling schedules, student/parent information and initiating/maintaining a residency obligation list.
- Works with District Investigators clearing residency obligations, arranging visits, verifying residency and guardianships.
- Assists with collecting and screening residency information.
- Assists with multiple forms of data entry.
- Maintains and updates student records for each student's temporary and permanent files.
- Receives and processes requests of former students to review records, collects fees and copies records.
- Verifies student record information for such agencies as social security, veterans administration, public aid, armed services, courts, police, and other governmental and private agencies.
- Prepares and transmits transcripts and other official documents relating to students.
- Processes and maintains all records regarding entry/withdrawal of students for reporting purposes.
- Student registration and enrollment guidance for residency, immigrant pupils, homeless pupils and school fees and waivers.
- Orders and distributes diplomas to graduates, keeping records of students not able to graduate, including Summer and mid-year graduates, and requirements for graduation.
- Reviews state mandates prior to graduation and ensures compliance.
- Maintains accurate student data for the preparation of required reports including, but not limited to, building, district, state and federal reports and for use by other administrative personnel in the writing of grants and preparation of reports.
- Maintains all record keeping for operation of Registrar's Office utilizing available technology including, but not limited to, a personal computer, mainframe, microfilm, hard copy files.
- Demonstrates interest and enthusiasm for creative development of new methods and procedures, exploration in current innovations and trends in student record keeping, registration, and graduation, including development of contacts with other high school or college personnel in the field, with the goal of setting a standard for operations.
- Responds to telephone calls or personal contacts in a professional and businesslike manner, providing information and assistance as needed, responding to questions, directing calls or messages, schedules appointments.
- Uses word processing systems to prepare a variety of typed documents, e.g., correspondence, reports.
- Assists the Student Services Division as needed, and performs all other related tasks assigned by the administrators.
- Assists with multiple forms of data entry.
- Ability to speak in a clear and understandable manner and write legibly.
- Ability to work well with others, and to assist students and staff cooperatively and courteously.
- Ability to deal effectively with people both in person and on the telephone.
- Ability to use a computer and multiple applications, such as Excel, Google Docs, Google Sheets, Powerschool, among others.
- Good working knowledge of basic office procedures and the operation of common office equipment and machines.
- Ability to maintain confidentiality pertaining to any staff, students or personnel.
- Other duties as assigned.
JobID: 2180
Position Type:
Secretarial/Clerical
Secretarial/Clerical
Date Posted:
1/19/2024
1/19/2024
Location:
Elmwood Park High School, 8201 W. Fullerton Ave.
Elmwood Park High School, 8201 W. Fullerton Ave.
Date Available:
03/04/2024
03/04/2024
Closing Date:
Until Filled
Until Filled
Position Title: Registrar
Terms of Employment: 12 Month Position
Immeidate Supervisor: Building Principal and Business Office
Salary: Per PSRP Contract - $21.50/hourly
Summary:
To maintain and update records of EPCUSD 401 Students. Answer all authorized inquiries and requests, process and prepare various reports and special assignments when needed.
Qualifications:
Job Responsibilities:
Registration and Residency
Student Records
Graduation
Reporting
Other
Equipment
Uses standard office equipment such as personal computer, printer, copier, fax machine and telephone.
Travel Requirements
Travels to all school district buildings as required.
Works in standard and school buildings.
FLSA Status: Non-exempt
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