What are the responsibilities and job description for the Project Coordinator position at Embark Recruiting Solutions?
Our client, located in Columbus OH, has an immediate opening for a Project Coordinator. This is a full time / direct hire position.
The Project Coordinator is responsible for the overall management of administrative project functions within a project. This person is responsible to provide support to the project team through the course of the project.
Key Responsibilities:
• Regularly communicate with the Project Managers to coordinate workflow, schedules and status updates
• Act as a primary point of contact for customers and sub-contractors
• Prepare and execute all Subcontract Agreements, Purchase Orders, Change Orders, and Consulting Agreements
• Review and upload all relevant mail/email related to assigned jobs
• Assist Project Managers and Estimators with preparation of Invitations to Bid, through Plans & Specs, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals
• Support the project start-up and close-out processes on each job
• Prepare and review for submission to architect and engineer project submittals
• Prepare and distribute project meeting minutes
• Prepare and distribute monthly executive reports to project clients
• Coordinate job drawing orders for Project team
• Maintain all job folders within designated file structures
• Responsible for contacting subcontractors for documentation follow-up and track all project documentation on tracking spreadsheet
• Coordinate the subcontractor's insurance and track all new and renewal certificates of insurance per job
• Responsible for following up on all insurance corrections and processing in Image Management for insurance review
• Run weekly reports and communicate to project team
• Coordinate owner insurance for each assigned job
• Assist in the prequalification process to obtain valid prequal packets from subcontractors
• Prepare owner contracts utilizing AIA software
• Provide office support to field supervision and the safety department
• Coordinates supplies for job sites such as hard hats, safety glasses, and job site signage
• Interact with internal team members, subcontractors, clients, and vendors
Key Responsibilities:
• Regularly communicate with the Project Managers to coordinate workflow, schedules and status updates
• Act as a primary point of contact for customers and sub-contractors
• Prepare and execute all Subcontract Agreements, Purchase Orders, Change Orders, and Consulting Agreements
• Review and upload all relevant mail/email related to assigned jobs
• Assist Project Managers and Estimators with preparation of Invitations to Bid, through Plans & Specs, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals
• Support the project start-up and close-out processes on each job
• Prepare and review for submission to architect and engineer project submittals
• Prepare and distribute project meeting minutes
• Prepare and distribute monthly executive reports to project clients
• Coordinate job drawing orders for Project team
• Maintain all job folders within designated file structures
• Responsible for contacting subcontractors for documentation follow-up and track all project documentation on tracking spreadsheet
• Coordinate the subcontractor's insurance and track all new and renewal certificates of insurance per job
• Responsible for following up on all insurance corrections and processing in Image Management for insurance review
• Run weekly reports and communicate to project team
• Coordinate owner insurance for each assigned job
• Assist in the prequalification process to obtain valid prequal packets from subcontractors
• Prepare owner contracts utilizing AIA software
• Provide office support to field supervision and the safety department
• Coordinates supplies for job sites such as hard hats, safety glasses, and job site signage
• Interact with internal team members, subcontractors, clients, and vendors
Skills and Abilities:
• Safety First focus and mind-set
• Ability to navigate and proficiently use software programs and assist the Project Managers with administrative tasks such as document creation
• Organizational skills in order to juggle multiple projects with accuracy and timeliness
• Well developed interpersonal skills
• Adept at multi-tasking while remaining calm and poised under pressure
• Collaborative with the team and also able to work independently to accomplish assigned tasks
• Able to lift, squat, and carry up to 25 pounds, infrequently
EDUCATION AND EXPERIENCE:
• High School Diploma or equivalent
• At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor
• Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel
• Safety First focus and mind-set
• Ability to navigate and proficiently use software programs and assist the Project Managers with administrative tasks such as document creation
• Organizational skills in order to juggle multiple projects with accuracy and timeliness
• Well developed interpersonal skills
• Adept at multi-tasking while remaining calm and poised under pressure
• Collaborative with the team and also able to work independently to accomplish assigned tasks
• Able to lift, squat, and carry up to 25 pounds, infrequently
EDUCATION AND EXPERIENCE:
• High School Diploma or equivalent
• At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor
• Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel
