Reconciliation Specialist

Job Title

Reconciliation Specialist

Who We Are

Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P. (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 2,900 employees throughout 50 states from our home office in Fort Wayne, Indiana.

Our success has been driven by our ability to attract and retain dedicated, knowledgeable, and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90 year Shambaugh success story.

At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.

Job Summary

Reconciliation Specialist for our EMCOR National Agreement Group. Reconcile national agreement incentive purchases for EMCOR, quarterly and/or yearly. Communicate with EMCOR operating companies regarding vendor reports and/or invoices submitted and resolving any discrepancies.

Essential Duties and Responsibilities

• Reconcile national agreement incentive purchases for EMCOR quarterly and/or yearly


• Work with EMCOR companies and national suppliers to resolve reporting discrepancies to finalize reconciliation and ensure correct incentive is collected


• Revise and update quarterly National Purchasing input reports and inform EMCOR operating companies of new or cancelled agreements


• Communicate with companies to understand and accurately submit quarterly required documentation


• Prepare quarterly mailing to all EMCOR operating companies regarding new or cancelled agreements as well as any changes


• Updating the Vendor database, summary sheets, and electronic binder relating to national agreements to include creating PDFs


• Submitting updates to EMCOR Marketing for National Agreements SharePoint site to upload.


• Create and maintain national agreement vendor files


• Assist with breakdown of submitted quarterly documentation from EMCOR companies to prepare for reconciliation


• Other duties as assigned

Qualifications

• Proficient in Microsoft Excel, Word, and PowerPoint as well as Adobe Pro


• Microsoft Access experience preferred


• Attention to detail; Highly organized


• Ability to multi-task


• Excellent communication skills (written and verbal)


• Self-starter/motivated and a strong work ethic


• Team Player

Shambaugh is deeply committed to a policy of equal employment opportunity for all its job applicants and employees. We seek to employ qualified persons in all job classifications and to administer all personnel actions affecting our employees without discrimination on the basis of race, color, religion, sex, pregnancy, age, national origin, sexual orientation, gender identity, political ideology, ancestry, or genetic information. Individuals with a disability, disabled and other protected veterans and any other characteristic protected by applicable law will be given the fullest consideration for employment in positions for which they are qualified. We also are committed to making reasonable accommodations for qualified individuals with a disability as well as abiding by any and all state and local laws, which in addition to the above prohibit discrimination in any form.

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