Administrative Assistant

**This is an on-site position located in Roslyn, NY**

General Summary: Provide a high level of administrative support to senior leadership in Underwriting. This role serves as a trusted partner to leadership, enabling them to operate efficiently by managing complex administrative priorities, coordinating appointments, and handling highly confidential information with discretion and professionalism.

Essential Duties & Responsibilities:

• Deliver comprehensive administrative support to senior underwriting leadership, managing complex schedules, meetings, and travel logistics
• Provide administrative support for high-visibility departmental projects requiring advanced technical proficiency and strong written communication skills
• Serve as a trusted administrative partner to leadership, anticipating needs and proactively resolving scheduling or logistical issues
• Manage SVP and VP’s and Department Calendars, answer phones, and take messages
• Track deadlines, follow up on action items, and assist leadership in managing priorities
• Establish a rapport with brokers and clients on behalf of leadership to contribute to the Department’s efforts to build strong relationships
• Draft, proofread, and format senior-level correspondence, reports, PowerPoint presentations, and meeting materials Support governance-related documentation and executive reporting requirements
• Maintain leadership files, records, and documentation with a high level of accuracy and discretion
• Assist in monitoring submission mailbox and manage Submission Pipeline report
• Assist the Office Manager with onboarding of new employees, including workspace, IT set-up, introduction to staff and other departments, etc. when required
• Schedule pre-renewal and non-renewal review meetings with insureds and PRIMMA staff when needed
• Manage complex travel arrangements, itineraries, offsite meetings, and strategic planning sessions, in coordination with Marketing
• Prepare check requests for invoices and assist with expense reports as necessary
• Handle confidential and sensitive information with discretion, including policyholder and underwriting data.
• Schedule and organize department meetings, prepare agendas, and take meeting minutes when requested.
• Provide backup assistance to the Office Manager with monitoring Answering Service activities in the absence of the receptionist, including triaging of messages emailed by the Answering Service; return calls and direct callers to appropriate Department
• Manage organizational memberships and subscriptions for UW staff
• Monitor and order all supplies for department leadership and arrange service calls for equipment
• Maintain department files, underwriting documentation, and electronic records in accordance with company policies and regulatory requirements.
• Other duties as assigned

Education & Qualifications:

• Associate degree with 4 years related office experience; college degree preferred or 5 years-related office experience in lieu of a degree.
• Accurate typing 50 wpm.
• Minimum of 3 years of experience providing high-level administrative support to a team or department.
• Strong computer skills: Proficient in Microsoft Word, PowerPoint and Excel
• Ability to effectively communicate verbally and in writing.
• Ability to communicate with others in a professional manner
• Possess problem-solving skills to be able to work under pressure and handle the day-to-day challenges of an office environment
• Must be detailed oriented, have good time management, multi-tasking and organizational skills
• Ability to function in a professional office environment and utilize standard office equipment.

The actual compensation for this position will be determined by experience and other factors permitted by law.