What are the responsibilities and job description for the Administrative Assistant position at enCircle?
Our Administrative Assistant position is primarily responsible for providing administrative support to the Danville office staff using knowledge about the functions of various services and performing tasks to assure effective day to day operations. You will frequently interact with individuals both internal and external to the agency and be called upon to assist individuals with projects and tasks as assigned.
MINIMUM EDUCATION, TRAINING, REQUIREMENTS AND PREREQUISITES
- High School or GED Diploma High school diploma or equivalent of tow-four years’ experience.
- Experience in human agency preferred.
- Microsoft Office proficiency and good working knowledge of computer applications including word processing, spreadsheet, database and presentation software.
- Valid Virginia Driver’s License and proof of insurance.
- Satisfactory Driving Record in compliance with Driver Requirement Policy.
- Access to a personal vehicle.
- Knowledge of business office operations and administrative clerical operations.
- Ability to actively promote and personally observe safety and security procedures and use equipment and materials properly.
- Knowledge of and ability to comply with school licensure regulations and accreditation standards.
- Ability to maintain office and student records, prepare reports and required paperwork according to licensing and agency requirements in a timely manner.
- Monday-Friday 8am-4pm.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions: May be required to perform any of the following duties:
- Schedule and maintain calendar of appointments; coordinate meetings, interviews, events and other similar activities assigned by administrator.
- Prepare and distribute business correspondence (often using word processing, spreadsheet, and presentation computer software) via multiple avenues including fax, postal service, e-mail, electronic scans, etc.
- Maintain confidential files noting any missing documents and notifying administration.
- Maintain office supplies list, purchase inventory and stock office supplies and products.
- Order and receive deliveries as needed.
- Prepare meeting minutes, meeting notes and internal support materials.
- Assist the administrator in preparing for the Virginia Department of Education audit and the Virginia Association of Independent Special Education Facilities accreditation visit.
- Process all new hire paperwork within indicated timeframe and ensure new hire is onboarded correctly.
- Respond to employee requests and answer employee questions within the scope of knowledge and responsibility.
- Ensure phone calls are answered and directed accordingly.
- Receive and greet guests in a professional, friendly, and hospitable manner.
- Assist with maintaining the inside of the building according to established procedures and building upkeep.
- Maintain updated copies/files of needed forms.
- Prepare, sort and distribute mail; receive packages and make trips to the post office as needed.
- Perform other related duties as required and assigned.
Why you'll love working at enCircle:
We offer a competitive salary starting at $17.69 per hour plus an exceptional benefits package including:
- Health, Dental and Vision Insurance
- Nationwide Pet Insurance, including coverage for reptiles, birds and exotic pets
- 401(k) and 401(k) Matching
- Employee Assistance Program, including Access to Chaplain Services
- Educational Assistance Program
- STD, LTD, Life, and AD&D Insurance
- Generous PTO and Paid Holidays
- Retention Bonus
- Cell Phone Reimbursement
- Unlimited Access to Premium Calm App for Staff plus Friends and Family
- Early access to paid wages with PayActiv
Salary : $18