What are the responsibilities and job description for the Project Controls Administrator position at ENSAFE?
EnSafe, is an employee-owned, global environmental consulting and engineering firm. We strive to provide cutting-edge, creative solutions for our clients. EnSafe specializes in Environmental Management and Planning, Civil Design Engineering, Environmental Restoration, Natural & Water Resources, Health & Safety, and Technology with offices operating within the US.
What We Are Looking For:
As a Projects Control Administrator, you would provide support to a group of Project Managers with all aspects of project financials and cost control activity spanning a variety of Environmental, Engineering, and Health & Safety projects. The successful candidate will be an enthusiastic driver of standards and accuracy and demonstrate a full knowledge of accounting and financial practices in the service industry. This position will report to our Project Controls Manager and will have a dynamic portfolio of responsibilities.
What You Will Be Doing:
- Be energized by a fast-paced environment and balance closing each month with attending needed project-related meetings and assisting Project Managers.
- Work closely with multiple Project Managers to develop monthly project status reports.
- Assist Project Managers with their billing review.
- Ensure the project is being billed in accordance with applicable client'project agreements.
- Manage the financial structure/revenue setup for all assigned projects.
- Handle cost transfers while adhering to company policy and procedures.
- Prepare final invoices for review and posting to the financial system.
- A/R Collections, as needed.
- Track and inquire on unbilled costs.
- Communicate billing status, as needed, to other team members.
- Provide support as required/needed by the Project Manager(s) and Project Controls Associate(s).
Qualifications:
- Minimum of 6 years of billing experience in the service industry
- Microsoft Excel experience and the ability to manage a high email volume via Outlook.
- Ability to manage a high volume of projects with high accuracy, organization, and attention to detail.
- Excellent verbal and written communication skills.
- Ability to be resourceful and professional with a variety of personalities.
- Ability to travel on occasion.
Ideally, you’ll also have:
- Associates or BA/BS in finance, business, accounting, or a similar field is preferred.
About EnSafe
EnSafe began as a two-person firm in 1980, navigating complex regulatory compliance issues on behalf of our clients. We nurture our people with growth and development opportunities. We build enduring, trustful relationships with each of our clients, with a focus on high ethical and safety standards. We build this reputation by attracting high-quality people and retaining them for the long term.
At EnSafe, we are dedicated to fostering a diverse and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles at our company.
EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, age (except for bona fide occupational qualifications), sex, disability, sexual orientation, gender identity, marital status, military or veteran status, any other status protected by federal, state, or local law, or association with a person on the basis on one or more of the foregoing.
Check us out on the web at www.ensafe.com
